Office Manager

2 months ago

Abu Dhabi, United Arab Emirates G42 Full time

Overview:
Presight is looking for an energetic and pro-active Office Manager. The Office Manager will work closely with internal teams (including Team Coordinators, Executive Assistants, Reception, Human Capital, Finance, Marketing) and external vendors and clients to support efficient operations. The Office Manager will manage various office services whilst ensuring best practices are implemented consistently across all Abu Dhabi offices.

**About Presight**

Presight, an ADX-listed public company limited by shares whose majority shareholder is Abu Dhabi company G42, is the region’s leading big data analytics company powered by Artificial Intelligence (“AI”). It combines big data, analytics, and AI expertise to serve every sector, of every scale, to create business and positive societal impact. With its world-class computer vision, AI and omni-analytics platform as its engine, Presight leverages all-source data to support insight-driven decision making that shapes policy and creates safer, healthier, happier, and more sustainable societies.

**Responsibilities**:

- Responsible for facilities management entailing office announcements, guest management, office equipment and supplies, pantry supplies, security management, c, etc.
- To liaise and resolute with building management on any issues related to repairs, facilities, security, workplace safety, vendor management, cleaning, parking, visitor access etc.
- Identify gaps in operational processes and resolve them expediently to ensure optimal business-as-usual operations.
- Seeing through the procurement and payments of goods and services as required.
- Manage petty cash.
- Ensure the physical security of the office through regular inspections, procurement of security-related equipment or services and collaboration with contractors when required.
- Support with and organize planning in-house or off-site activities like townhalls, celebrations, and conferences; to enhance employee engagement or for other business purposes.
- Draft, update, and enforce Standard Operating Procedures for business operations (security processes, meeting management, office administration, procurement matters, crisis management, etc.)
- Manage the Reception area and team members, including overseeing vendor relationships, procurement of office supplies, courier services, and other routine office needs (e.g. coordinating room reservations and catering/ refreshments).
- Oversee translation and printing services, when required.
- Manage office filing and storage spaces whilst ensuring security, integrity and confidentiality of data.
- Introduce new initiatives to enhance a paperless and sustainable environment.
- Adhere to the highest degree of professional standards and strict confidentiality in matters that require discretion.
- Respond to various requests and inquiries from employees.
- Prepare and send communications in relation to office and facility information, policies and procedures.
- Support with new joiner orientation and exit procedures.
- Provide ad-hoc support for executives.
- Comply with QHSE (Quality Health Safety and Environment), Business Continuity, Information Security, Privacy, Risk, Compliance Management and Governance of Organizations policies, procedures, plans, and related risk assessments.

Qualifications:

- Strong customer-service attitude
- A minimum of 7 years of related work experience.
- A bachelor’s degree.
- Knowledge of health, safety and office security rules.
- Excellent verbal and written communication skills and interpersonal skills.
- Dynamic person, with strong organizational skills.
- Computer literacy, familiar with MS office package.
- The ability to manage an unpredictable workload.

**What we look for**:
If you have a strong customer-service attitude, are performance-driven, have an inquisitive mind with the agility to adapt to ambiguity, you will fit right in. You should be eager to explore opportunities to build meaningful collaborations with stakeholders and aspire to create unique customer-centric solutions. Bias for action and a passion to conquer new frontiers in the AI space is at the heart of the Presight community.

**What working at Presight offers**:
Culture: An open, diverse, and inclusive environment with a global vision that encourages personal growth and focuses on ground-breaking, industry-first innovations.

Career: Outstanding learning, development & growth opportunities via structured training programs.

Rewards: A competitive remuneration package with a host of perks including healthcare, education support, leave benefits and more.

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