Auh - Estates Manager (Eo)

7 months ago

Abu Dhabi, United Arab Emirates Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities)

The British Embassy in Abu Dhabi has a vacancy for an Estates Manager. This is for a fixed-term contract of three (3) years.

The jobholder will provide leadership and strategic direction to all: Maintenance, Accommodation, and Transport teams in Abu Dhabi, with direct line management leading a team of four and serving as the Quality Assurer for seven staff members. The role reports to the UAE Head of Estates based in Abu Dhabi.

The jobholder will also act as the lead for all contracts and health and safety provisions, and they will have day to day oversight of the estates management duties, as well as the administration of an Estate budget (approx. AED 7/8 million).

The job holder will work closely with their counterpart in Dubai and provide deputising cover for the UAE Head of Estates, as and when required.

**Duties and Responsibilities**
- Deliver and communicate London-led and local Estate policies in consultation with all stakeholders, presenting and delivering in-person and virtually.
- Act as Abu Dhabi lead on all Health and Safety (HS) policy implementation, including training and meeting maintenance provisions in line with Foreign, Commonwealth and Development Office (FCDO) HS guidance; including Risk Management
- As the appointed Health and Safety Administrator for Abu Dhabi, promote Post (Embassy) Health and Safety Mission Statement
- Act as Embassy lead for all Fire Safety Provisions as the appointed Fire Safety Manager
- Collaborating with the Finance Team you will be the Abu Dhabi lead on all estate-related procurement and tendering provisions
- Ownership of all purchasing/contracts delivery, ensuring actions are carried out according to the FCDO Procurement Guidelines
- Maintain and monitor performance of all Abu Dhabi commercial contracts through operating procedures and Contractual KPI Management, as per terms of the contractual agreement
- Oversight of all posts’ Health and Safety compliance records, Planned Preventative Maintenance plan, Projects/ Tasks - Refurbishment & Minor Works and Schedule of Works.
- Ownership of the Estate Tracker system and meeting set SLA’s
- Providing strategic leadership and focused Project Management to the estate team
- Advise on cost effectiveness and provide value for money analysis
- Responsible for an operationally effective Estate through focused management
- Final coordination and negotiation of rents on leased properties; deliver recommendations with clear justifications to the Post Housing Committee
- Oversight and delivery of all Accommodation provisions (Residential Accommodation
- Portfolio) on and off-site and holding regular meetings with on and off compound residents
- Oversight of external contractors/ companies affecting Post’s integrity. Provide advice and recommendation to Senior Managers/ London of associated risks and concerns;
- Budgetary oversight of all Maintenance, Accommodation, and Transport sub-heads for Abu Dhabi. Monitoring forecast and spends to meet Post’s overall objective +/-1% and reporting up to Senior Management
- Approve purchases of supplies, equipment, and services up to a maximum purchase value of £25,000;
- Responsible for an operationally effective Estate through focused management and strategic planning;
- Ownership and delivery of the Estate Forward Maintenance Register, with oversight of maintaining and updating an Asset Register;
- Ownership of Estate Database (Planon), ensuring accuracy and meeting timeliness to update and reports
- Provide support to the Deputy Logistics Lead as part of the Embassy’s Crisis Planning.

Resources Managed:

- 1 x Maintenance Officer, 1 x Accommodation Officer, 1 x Accommodation and Transport Officer and 1 x Estates Assistant.
- The above list is not exhaustive, and the job holder will be required to be flexible and take on other ad hoc tasks as required, including participating in the Embassy emergency planning and any response to a crisis._

**Key Behaviours required**:

- ** Communicating and Influencing** - Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses and opinions of others.
- ** Changing and Improving - **Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.
- ** Managing a Quality Service** - Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
- ** Delivering at Pace** - Take responsibility for delivering timely and quality results with focus and drive.
- ** Making Effective Decisions** - Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions

Essential qualifications, skills and experience
- Knowledge/ Background/ Certification of Health and Safety practices in the work place.
- Experi

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