Finance Assistant
5 months ago
**Responsibilities**
**_ Accounts Payable:_**
**Invoice Processing**:
- Review and verify invoices for accuracy and completeness.
- Code and process supplier invoices and payments into the accounting system (EXACT currently in use).
- Reconcile supplier statements monthly and resolve any discrepancies.
- Run supplier ageing reports to ensure a clean ledger and timely payments.
- Maintain good relationships with suppliers and resolve any payment-related issues promptly.
- Maintain accurate and organized records.
**Employee Expenses**:
- Process employee expense claims, ensuring adherence to the company expense claims policy.
- Reconcile credit card statements and resolve any discrepancies.
**_Accounts Receivable:_**
**Invoicing**:
- Generate and send out customer invoices in a timely manner.
- Review and monitor sales orders, working closely with the sales and operations teams to resolve any discrepancies.
**Debt Collection and Payments**:
- Maintain and monitor customer payments, ensuring timely and accurate receipt.
- Contact customers to secure timely payments.
- Ensure that cash receipts are accurately recorded and posted promptly.
- Reconcile customer accounts and resolve any discrepancies promptly.
- Follow up on overdue payments.
- _General Administrative Tasks:_
- Provide administrative support to the finance department as needed.
- Assist during the annual audit process.
- Support ad-hoc assignments as required.
**Requirements**:
- Degree (or equivalent) in Finance and Accounting.
- Proven experience as a Finance Assistant (AP-AR) or in a similar role in an SME.
- Knowledge of basic accounting principles and procedures.
- Proficiency in Microsoft Excel and accounting software (EXACT currently in use).
- Working knowledge of EXACT is advantageous.
- Ability to work under pressure.
- Excellent attention to detail and accuracy.
- Strong communication and interpersonal skills.
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