Engineering Document Controller

6 months ago


Sharjah, United Arab Emirates Huber Technology Full time

**Key Responsibilities**:

- Implement & maintain document control procedures.
- Create, review, distribute, archive and follow up of technical documents.
- Ensure that all documents follow established naming conventions and filing structures.
- Manage a Document Management System (DMS) to facilitate document storage, retrieval, and tracking.
- Maintain and update the DMS to reflect project requirements or organizational needs changes.
- Track changes and updates to documents, ensuring that team members use the latest revisions.
- Facilitate the document review and approval process, ensuring that documents undergo necessary reviews and approvals by authorized personnel.
- Maintain a record of approvals and signatures.
- Ensure that archived documents are easily retrievable for reference or auditing purposes.
- Address discrepancies and collaborate with relevant parties to make necessary corrections.
- Collaborate with project managers, engineers, and other stakeholders to understand document requirements and act upon.
- Support the engineers with entries in ERP system, like purchase request.
- Support the field engineers with required documents for equipment and spare parts.
- Ensure the confidentiality and security of sensitive or proprietary information contained in engineering documents.
- Identify opportunities for process improvements within the document control function.

**Qualification & Experience**:

- **Minimum Qualifications**: bachelor's degree in Mechanical Engineering/ Equivalent.

Technician degree/ mechanical with good IT knowledge or IT with good mechanical knowledge
- **Minimum Experience**:(3-5) years Experience in Manufacturing and Engineering document control.

**Key Generic Skills**:

- GCC Working Experience in Document Control with International Companies.
- Experience with Electra-mechanical Projects (machinery and spare parts)
- Strong communication skills and understanding of technical terminology
- Advanced level MS Office Suite including Word, Excel, PowerPoint and Outlook

Good Oral and written English - knowledge of Arabic would be positive


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