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Tenders & Quotations Coordinator

3 months ago

Abu Dhabi, United Arab Emirates Zahrawi Medical Full time

**About Zahrawi Group**:
Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.

**job Brief**: The incumbent helps the sales representatives improve their productivity by supporting them with quotations and tenders. They also ensure that there is always a supply of inventory available for the sales team and accordingly order additional when needed.**ACCOUNTABILITIES**:
**TENDERS & QUOTATIONS**:

- **Responsible for preparing proposals, quotations, tenders, and contract drafting for sales representative of All division ( LAB, Medical, Surgical) and meeting deadlines & requirements of the inquiries.**:

- **other sources) and developing of new business leads through various sources daily and weekly bases.**:

- **Quote and submit online quotation and hard copy submission after getting the approval from the sales team.**:

- **Commitment to deadline and overall closing date with high attention to details.**:

- ** **Ability to understand the wide products ranges and ability to recognize sales opportunities due to submit a response against all possible quotes.**

**BUSINESS NETWORK**

***
- **Follow up with customer to know progress / status on the quotation and tenders.**:

- **Build and keep a good relationship with all buyers to provide Zahrawi with the support need before and after submitting response to follow up on the status of tenders/responses, contracts/or LPO and support after sales services.**:

- **Follow up on the status of participated inquiries, technical/ or documents requirements for evaluation and after sales support functions.**:

- ** **Reporting all new procedures of tendering for all our governmental and private clients to line managers and business units’ managers to arrange /prepare the needed process/ solution and adapting the changes of natural of the work.**:

- ** **Support and coordinate with Sales team to arrange for pricing, technical specifications and alignment with the end user.**:

- ** **Review all tender documents, general and special terms and conditions of the tenders to align with their requirement technically and administrational aspect.**

**DOCUMENTATION**

***
- **Optimization of tender process; recording participated tenders and keep a real-time tracker up to date, documentation of all participated tenders as QMS standards of Zahrawi.**:

- **Documentation of tenders, quotations, contracts, and all other documentation related to inquiry as of all commercial and technical details.**:

- **Ensuring the bid bond, performance bond and bank guarantees are arranged as per the requirements of the customer.**:

- **Managing a appropriate records of Bank Guarantees for new and existing contracts/or awarded inquiry as per the client requirements and review issued guarantees and confirm alignment with client requirement & correction of the guarantee’s details.**:

- **Preparing of letter of warranty, undertaken, offer validity Extension etc**:

- **Sourcing technical/support details request by the client with a very limited time (shelf life, GTIN, Barcode,..etc) from sales/procurement team or from principal company website/ FDA certificates and other global associations.**

**REQUIREMENTS**
- **Education**: Bachelor’s degree
- **Additional details**:

- **Experience**: 2 - 3 years of experience
- **Job Specific Skills**: Tenders, Quotations, Supply Chain, Bid-bonds, Performance-bonds and Excel.

Location: UAE - Abu Dhabi

**Job Type**: FULLTIME

Job Posting Date: 14-06-2024

Division/Department: Procurement and Logistics