Planning and Supply Executive

3 weeks ago

UAE, United Arab Emirates Al-Futtaim Full time

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

**Overview of the role**:

- The primary focus of the role will be to contribute towards the planned growth and development of the EV Brand (BYD - Polestar) in its aim to explore untapped opportunities and raise administrative effectiveness, thus optimizing business in an increasingly sophisticated and expanding car market.

**What you will do**:

- Responsible for all activities related to inbound process of import of Cars and will be the key contact point both internally - Logistics, customs, Finance and externally - Factory and Principal.
- Should be well versed in SAP, and should excel in communication and should have an eye for detail and good with numbers.
- Verifies invoice prices against the agreed pricing as specified in the order.
- Creates color wise variants in SAP.
- Creating Purchase order with the right article, variant, price, customs duty, freight, bank charges, L/C charges, etc based on the approved order.
- Based on the sailing schedule notification necessary checks are done on the arrival of the model and reflected in the executive reports.
- Preparing and uploading the vin wise data by inputting model code, model description, chassis number, engine number, interior/exterior color, production month, etc and then uploaded into SAP system.
- Create Shipping notifications on SAP to start clearance from port.
- Completing CCM process with Logistics team and carry out the GRN process and then IV and Set BOE done by operations.
- Verifying AF logistic bills as per the clearance done for finance department to make the payment.
- Preparing all documentation required for clearance of vehicle consignments from the Port.
- Liaises directly with the AFL Logistic Team on all matters relating to clearance of vehicles.
- Preparing duty statement with supporting documents to Finance Department to ensure timely payment of amount due, thereby avoiding levy of penalties monthly.
- Final settlement posts in SAP for each bill of entry to process customs duty payment.
- Internal contact person for Finance and Logistics.
- External contact person for all communications with Principal / factory.
- Providing GIT (Goods in Transit) information to Finance.
- Creating material/Models in SAP before arrival of new models.
- Flipping materials if adding accessories to sell as higher option vehicles.
- Updating the RSP and discount condition for each model in SAP for the sales team.
- Advance payment request to principal.
- Customs duty payment request.
- Orders and any approvals required from management.
- Preparing internal report regarding sales, arrivals, and stocks for management.
- Stock and arrival report.
- Providing arrival details to BIW team and creating the report for management.
- Internal order sheet updating and submitting for management approval.
- To provide data support with logistics to control the inbounds and clearing documents on time (and related requirements).
- Updating daily sheet with sales/stock/arrival and orders.
- Updating the orders based on business requirement.
- Maintaining sales and order plan based on agreement with Principal.
- Updating and maintaining the Planning Sheet with orders, arrivals, sales, and stock details.

**Required skills to be successful**:

- SAP experience
- Logistics, customs and shipping experience
- Managing and generating reports
- Inventory management

**About the team**:

- The role reports to the Head of Operations and will interact with internal and external stakeholders.

**What equips you for the role**:

- Bachelor’s Degree in Business Administration.
- 3 years automotive work experience in a similar role.
- Proficiency in MS Office (Word/ Excel/ PowerPoint/ MS Projects/ SAP) Power BI.
- Extensive knowledge of inventory management systems and supply chain modules in other ERP system.
- Customer management. Strong analytical and communication skills.

**About Al-Futtaim Automotive**
A major division of the UAE-based Al-Futtaim Group of companies, **Al-Futtaim Automotive** is an industry leader with presence in 10 countries across the Middle East, Asia and Africa.
Our c

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