Personal Assistant/secretary
2 weeks ago
**Job Title: Personal Assistant to the CEO**
**Overview**:
As the Personal Assistant to the CEO, you will play a pivotal role in supporting the Chief
Executive Officer in managing day-to-day activities and ensuring the smooth operation of the executive office. This role demands exceptional communication skills, proficiency in
Office Suite, a basic understanding of accounting principles, and the ability to interact effectively with senior leaders in the education sector.
**Responsibilities**:
1. **Calendar Management**:
- Efficiently manage the CEO's calendar schedule appointments, meetings, and events.
- Prioritize and coordinate appointments, ensuring optimal use of the CEO's time.
2. **Communication**:
- Serve as the primary point of contact for the CEO, screening and managing communication.
CEO.
- Facilitate seamless communication between the CEO and internal/external stakeholders.
3. **Office Management**:
- Maintain an organized and efficient office environment.
- Coordinate travel arrangements, accommodations, and itineraries for business trips.
- Handle incoming calls, inquiries, and requests, directing them appropriately.
4. **Document Preparation and Management**:
- Prepare reports, presentations, and other documents as required.
- Organize and maintain files, both electronic and physical, ensuring easy retrieval of information.
5. **Accounting Support**:
- Assist in basic accounting tasks such as expense tracking, budget monitoring, and invoice processing.
- Collaborate with the finance team to ensure accurate financial record
- keeping.
6. **Meeting Coordination**:
- Plan, coordinate, and execute meetings, including arranging agendas, taking minutes, and following up on action items.
- Ensure necessary materials and information are prepared for meetings in advance.
7. **Senior Leadership Interaction**:
- Liaise with senior leaders in the education space, representing the CEO when necessary.
- Build and maintain positive relationships with key stakeholders.
8. **Confidentiality**:
- Handle sensitive information with discretion and maintain a high level of confidentiality.
**Qualifications**:
1. **Education**:
- Bachelor's degree in business administration, communications, or a related field.
2. **Experience**:
- Proven experience as an executive assistant or in a similar role.
- Familiarity with the education sector is advantageous.
3. **Skills**:
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Basic knowledge of accounting principles.
- Exceptional organizational and time-management skills.
- Ability to multitask and prioritize tasks effectively.
4. **Interpersonal Skills**:
- Ability to interact professionally with senior leaders and stakeholders.
- Strong problem-solving skills and attention to detail.
5. **Tech-Savvy**:
- Comfortable with technology and quick to adapt to new tools and systems.
6. **Discretion**:
- Demonstrated ability to handle confidential information with integrity.
**This position offers a unique opportunity to work closely with the CEO and make a significant impact on the organization's success. If you are a proactive and detail-oriented professional with the required skills and experience, we invite you to apply.**
**Salary**: From AED3,000.00 per month
Expected Start Date: 15/01/2024
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