Shipping Executive
4 months ago
**JOB DISCREPTION : Shipping Executive**
1. Managing and handling intake, scanning, verification, and storing documents including filing and archiving relevant documentation with appropriate coding, storing (both electronic & hard copies), retrieval and archive.
2. Develop, implement, review, check & report templates for documents, file types, and document databases. Also, checking and editing documents for accuracy, compliance, controlling the flow of documents in and out of the department.
3. Responsible for Control/Track/Issue of complete value chain, trade marketing, display rent approval documentation. This includes follow up with internal / external stake holders to ensure the communication loop is
closed completely, accurately and in a timely manner.
4. Prepares correspondence and reports, much of which is confidential in nature. Composes non-routine correspondence from brief notes or verbal instructions
and composes replies to routine correspondence on own initiative.
5. Researches and compiles statistical information and related data, produces special or recurring reports, and completes special projects as assigned.
Produces and distributes data in graphic, spreadsheet, or narrative format.
6. Report errors or developments regarding document storage and ensure the secure destruction and disposal of sensitive documents. Update and maintain.
document management systems and physical records.
7. Maintain the security of confidential documents. Assist management and employees with accessing documents through approved document management system.
8. Reviews and updates technical documents (e.g., memos, manuals and workflows). Controlling the flow of documents in and out of the department. Distributes project-related copies to internal teams.
9. Maintaining all Documents and ensuring originals are not take from the filing room and keeping all files in a tidy condition.
11. Coordination with the respective Managers, supervisors, Internal Departments, etc., and other staff to ensure correctness of the records. Archiving documents and maintain Archive section up to date
- Preparing Commercial documents for shipment clearance.
- Responsible for all types of Import and Export documentation.
- Responsible for BOE and Declaration certificates.
- Preparing Certificate of Origin through Dubai Chamber portal.
- Coordinating with forwarders and clearing agents for arranging shipment delivery, cargo booking, and for Bill of Lading/ AWB.
- Preparing all types of Customs declarations in Dubai trade Mirsal II portal ( ROW to Local, FZ Transit In, FZ Transit Out, FZ Internal transfer, Import to Local from FZ, Import for Re-Export).
- Responsible for all types of Customs documentation & procedures (Customs inspection, Claim submission, Document submission, VAT return documentation).
- Coordinating with sales / warehouse team and Using ERP system to fetch details to arrange documentation.
- Must know import and export procedure(s) and documentation for Local, Jafza and Dubai trade Mirsal II
- Good at dealing with customs officers.
- Proficient in MS-Office, Word, Excel, and Outlook.
- Have valid RTA Driving License is added advantage
- Knows the procedures for visitor’s gate pass, local goods entry and exit pass.
- Arranged and coordinate for collect and pick - up of goods thru courier companies. (DHL, TNT, UPS and FedEx) including document preparation.
- Flexible in working hours.
- Knows the procedure for Makasa Stamping (Passing B.O.E. from Jebel Ali Free Zone/RAK Free Zone or Local Market to GCC Countries).
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