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Executive Secretary to CEO

4 weeks ago

Dubai, United Arab Emirates IQ fulfillment Full time

Manage the CEO's daily schedule, including arranging meetings, appointments, and travel arrangements.
- Prioritize and manage the CEO's calendar, ensuring effective time management and scheduling efficiency.
- Prepare and review documents, reports, presentations, and other materials as required.
- Maintain accurate records, files, and databases, both physical and electronic.
- Act as a liaison between the CEO and internal/external stakeholders, maintaining clear and professional communication.
- Prepare and distribute internal communications as directed by the CEO.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Maintain a high level of confidentiality in all interactions and activities.
- Organize and coordinate meetings, conferences, and events, including logistics, agendas, materials, and follow-up actions.
- Take accurate minutes during meetings, capturing key points and action items.
- Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries, for the CEO and accompanying team members as needed.
- Assist in various special projects, initiatives, and research tasks, ensuring timely completion and quality deliverables.
- Collaborate with other team members and departments to support the successful execution of projects.
- Manage and organize documents, contracts, and other records to facilitate easy retrieval and reference.
- Ensure the CEO has access to relevant information and materials for decision-making.
- Foster positive relationships with internal and external stakeholders, including clients, partners, board members, and employees.

**Education**:

- Bachelor's (required)

**Experience**:

- Secretary: 5 years (required)

**Language**:

- arabic (required)
- English (required)