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Female Executive Secretary to CEO

3 weeks ago

Dubai, United Arab Emirates MAF FIRE MIDDLE EAST LLC Full time

**The Secretary to the CEO provides administrative and secretarial support to the Chief Executive Officer (CEO) in order to ensure effective management of the CEO's office. The Secretary will manage the CEO's schedule, prepare reports and correspondence, coordinate travel arrangements, and maintain confidential files and records.**

**Key Responsibilities**:

- **Preference to Philippines**:

- **Preference only for 1 to 2 year experienced**:

- Manage the CEO's calendar, schedule appointments and coordinate meetings
- Prepare and edit reports, memos, letters and other documents for the CEO
- Coordinate travel arrangements including flights, hotel accommodations, and ground transportation
- Provide administrative support to the CEO, including managing correspondence, filing, and organizing documents
- Screen and manage telephone calls and visitors, and respond to inquiries from staff, stakeholders, and other external parties
- Prepare agendas and take minutes during meetings
- Manage and maintain confidential files and records
- Assist in special projects and events as needed
- Other duties as assigned

**Qualifications**:

- Associate's or Bachelor's degree in Business Administration or related field preferred
- Proven 1 to 2 year experience as an executive secretary or similar administrative role supporting senior-level executives
- Excellent organizational, communication, and interpersonal skills
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle confidential information with discretion and professionalism
- Strong attention to detail and ability to prioritize and manage multiple tasks simultaneously
- Professional demeanor and positive attitude
- Flexibility to work outside of normal business hours as needed.