Accounts Payables
2 weeks ago
**Job Code**:214/002/240
**Location**:Dubai
**Salary**:AED 4,500 - AED 6,000 + Company Visa + Medical Insurance + Annual airfare allowance + Gratuity as per law + Bonus (at Management’s discretion)
**Industry**:Trading - Fragrance & Cosmetics
**Responsibilities**:
- Preparation and submission of Purchase orders as per the agreed price and payment terms with the vendors.
- Prepare and maintain PO analysis report for all work in progress PO’s and vendors ledger reconciliations.
- Verification and recording of vendor invoices for operations, shared services, and projects. Ensure the three-way matching of invoices, Purchase Orders, and Delivery note/work completion are performed for each vendor invoice recording. Coordinate with internal and external stakeholders for clarifications/non-compliant invoices and supporting documents.
- Ensure that document retention policy is duly complied regarding all payments, costs, including but not limited to purchase orders, invoices, delivery note/work completion certificates, and claim forms for petty cash payments.
- Maintain prepaid expenses and provision registers and record monthly prepaid and provision journals in the system.
- Reconciliation of the forex difference in GLs and posting journals to settle the forex difference.
- Flag and clarify any unusual invoice items/ prices/ payment terms/ any abnormal cost in comparison with approved PO or agreed services cost.
- Weekly preparation of bills payable based on credit terms and fund position with prior management approval.
- Preparation of weekly and monthly vendor aging reports and Retention Payable workings.
- Monthly Closing GLs related to VAT and Accounts Payables.
- Prepare monthly group bank reconciliation statements.
- Correspondence with vendor inquiries related to Accounts Payable and VAT function with prior approval of the immediate manager.
- Coordination with finance manager for monthly, quarterly, and annual financial reports preparation.
- Perform other responsibilities associated with this position or assigned by the management.
**Job Requirements**:
- **Multi-currency & Cross Currency transaction handling experience** must require ( USD, GBP, EURO, CNY, AED, and INR)
- Proficient in
**Tally ERP system, MS Office, and the Internet.**
- Minimum
**3 years of accounts payable and general accounting experience.**
- Must have experience working in the
** trading industry.
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