Assistant Facilities Manager

2 weeks ago


Sharjah, United Arab Emirates Brookfield FM Full time

Manage/update calendar of appointments for the Managing Director Monitor/manage building maintenance activities and work inspections
- Perform/monitor planned preventive maintenance (PPM) and subcontractors’ services on all buildings
- Create/send/follow-up quotations, invoices and LPOs
- Inspect buildings with the maintenance department leaders and create annual maintenance proposals
- Coordinate/follow-up job orders, clients and subcontractors
- Create, edit and format project proposals, contracts, company profiles and the like
- Handle maintenance problems and complaints of unit owners/tenants and coordinate with the concerned technician/ staff/ subcontractor
- File/maintain company records, forms and other files and create back-up files
- Create daily, weekly and monthly reports, memos and notices and send to concerned department/ management/ staff
- Prepare and file VAT returns in compliance with the VAT regulations
- Prepare general accounts such as administration of account payables, deposits, cheque requests, vouchers, daily cash flow, bank reconciliation and petty cash allocations and other transactions
- Prepare monthly payrolls, manage payroll record keeping & staff’s annual/sick leaves and monitor staff’s attendance
- Create and manage inventory of supplies and materials Operate office equipment and manage office supplies
- Ensure the smooth and adequate flow of information and create/maintain WhatsApp groups for all building AMCs
- Perform other duties and activities as directed by management

**Salary**: AED2,500.00 - AED3,500.00 per month

Application Question(s):

- When are you available to join the company?
- What is your visa status?
- How many years of experience do you have in accounts?

**Education**:

- Bachelor's (required)

**Experience**:

- Facilities Management: 5 years (required)

**Language**:

- Tagalog (required)

Ability to Commute:

- Sharjah (required)

Ability to Relocate:

- Sharjah: Relocate before starting work (required)



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