Sales Administrator
4 days ago
We have an exciting opportunity for a Sales Administrator to join our team in Abu Dhabi.
The Sales Administrator will communicate efficiently with Account Manager / Finance department and Maintenance segments for invoicing of customers. Create Purchase Orders to suppliers, keep company Sales and Operations records tidy and should be familiar with ARIBA system.
The Sales Administrator is responsible and accountable for (but not limited to) the following:
- Provide office and business support for UAE
- Maintain ownership of all Sales Admin functions in UAE
- Organise all office activities for UAE
- Maintain accurate and up to date records for all UAE databases
- Back office support for all employees in UAE
- Optimise UAE workshop organisation
- Manage and prepare accurate records
- Support the Operations Manager’s and Workshop Supervisor’s functions
- Understand, develop and implement general CDT work procedures and processes, in regards to:
- Logistics
- Dispatch
- Purchasing
- Invoicing
- Bookkeeping
- Facilitate and manage flights/hotel and travel for UAE personnel
- To ensure the accuracy of internal order paperwork, such as call off orders and delivery tickets against procedures and dispatch of tools
- To facilitate/coordinate receipt of POs and issuing of invoicing, follow up with Billing and Payment
- Involved in HR filing and procedures for UAE
- Facilitate/coordinate all communication with local UAE authorities, in order to obtain visa, work permits etc.
- Regular liaison with other departments, General Manager / Operations Managers / UAE Country Manager/ Technical Account Managers, as well as all support employees in UK and internationally to ensure procedures and processes are followed
- Ownership, filing and editing of all UAE databases
- Advise on improvements to and adhere to the Company’s QHSE procedures
- Obtain a technical understanding of CDT technology and processes
- Maintain up-to-date and accurate inventory documentation:
- Scanning & filing of newly manufactured equipment documentation
- Updating records (OTI, SIT, build sheets, repair CoCs, etc.)
- Preparation of documentation for despatch
- Record of Workshop data (performance figures, etc.)
- Organise workshop equipment repair (lathe, forklifts, pressure washer, PAT Testing, etc.)
- Organise maintenance of company vehicles (MOT, servicing, repairs, Road Tax, etc.) and co-ordination of vehicle utilisation
- Organise team events in conjunction with the General Manager/Operation Manager/UAE Country Manager
- Assist Directors and Managers with their duties as required
- Effective facilities management as and when required
- Act as the initial POC for the company, directing visitors and callers to the relevant personnel
These duties are not exhaustive. The company reserves the right to add to or amend the responsibilities of this role as required.
Selection Criteria - Essential
- Bachelor’s degree required
- Experience in a similar role required. (assistant / administrator)
- Technical astute
- Computer skills (Powerpoint, Excel, Word, Rental Databases, etc.)
- Excellent communication, presentation and knowledge transfer skills
- A go-getter, capable of being both an example to others and driving success
- Ability to manage and implement change effectively
- Ability to multitask and work to a high standard under pressure
- Ability to work independently and remotely
If you think this is the role for you, please do not hesitate to apply
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