Receptionist Secretary

3 weeks ago

Sharjah, United Arab Emirates Manhatan International Real Estate Full time

**Full job description**

We are hiring **Receptionist / Secretary** to join our team in Real Estate company located in Sharjah.

**Duties and Responsibilities**:
Administrative Support:

- Organize and maintain physical and digital files, records, and documents.
- Prepare and distribute reports, memos, and other business-related documents.
- Scheduling and Coordination:

- Manage the executive's calendar by scheduling appointments, meetings, and conferences.
- Coordinate and arrange logistics for meetings, including reserving meeting rooms, equipment, and refreshments.
- Prepare meeting agendas and provide necessary documents and materials to participants.
- Record minutes and maintain accurate records of meetings as required.

**Customer Service**:

- Greet and assist visitors, clients, and customers in a professional and friendly manner.
- Respond to inquiries from clients or redirect them to the appropriate person.
- Assist in handling customer complaints or issues, ensuring prompt resolution.

**Data Management**:

- Maintain and update the customer database with accurate and relevant information.
- Assist in generating sales reports, analyzing data, and preparing presentations.
- Support the sales team by inputting customer orders and tracking sales leads.

**Office Management**:

- Order and maintain office supplies, ensuring availability and proper inventory management.
- Coordinate with vendors and service providers for office equipment maintenance and repairs.
- Assist in the coordination of company events and functions.

**Confidentiality**:

- Maintain strict confidentiality of sensitive information, such as client details and company strategies.
- Ensure compliance with data protection regulations and internal policies.

**Skills and Qualifications**:

- High school diploma or equivalent
- **Proven experience as a secretary, administrative assistant, or similar role in Real Estate Company.**:

- Proficient in using office software (e.g., Microsoft Office suite) and general computer skills.
- Excellent organizational and time management skills.
- Strong communication skills, both verbal and written.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and accuracy in work.
- Professional and friendly demeanor.
- Discretion and respect for confidentiality.
- Fluent in English
- Arabic is a plus

**Job Type**: Part time

**Job Types**: Full-time, Part-time

**Experience**:

- receptionist/secretary: 2 years (preferred)

**Language**:

- english (preferred)

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