Facility Executive

3 weeks ago

Dubai, United Arab Emirates Alfa Laval Full time

Alfa Laval Middle East and Africa has a strong ambition to become world-class in terms of service quality delivering superior customer experience. We offer a challenging, exciting, and rewarding position in a highly dynamic and interesting organization.

About the job

Procurement
- Conduct indirect procurement of Office stationery, Facility Services, Office Equipment’s, car hire, hotel & travel management and utility services
- Procure office consumables and supplies following standard procurement process
- Arrangement of external storage facilities for Finance and Order Handling
- Prepare for the company car lease & installation of petrol/car wash card.
- Preparation of purchase orders, supplier invoice review and reconciliation of bills
- Checking and verifying the material from the supplier against the material list to maintain the proper material inwards for audits etc.

Supplier Management
- Selection of Vendors and Vendor Performance Evaluations
- Overseeing and agreeing contracts and providers for services including security, parking, cleaning, catering, technology, HVAC, and so on.
- Maintain database of suppliers and service providers
- Liaison with contractors and vendors for administration tasks
- Negotiate and co-ordinate contracts for areas to include but not limited to
- Site security
- Utilities
- Repair & Maintenance
- Buildings and grounds support services
- Vehicles
- Develop and maintain Service Level Agreements with Contractors & Suppliers.
- Coordinate to HR departments for corporate events

Digitalization & E-way of working
- Management of Purchase cards (Credit Cards), Online purchases.
- Creating the QR Business card for the employees.

Facility Management & Sustainability
- Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds security, transportation etc.
- Avoid / minimise paper usage and develop e-way of working and paperless office.
- Ensuring that basic facilities, such as cleaning, critical systems such HVACs, Electrical systems, water, are well-maintained.
- Established Strong coordination with all external agencies like Municipality, Labour and EHS authorities.
- Ensuring that facilities meet government regulations and environmental, health and security standards.
- Coordinating with Scrap management team to remove the unwanted material as per the set process.
- Overseeing building projects, renovations or refurbishments and repair works.
- Maintaining the records & files for all essential documents, Rents, Utility Bills, Invoices, AMC Contract docs, Housekeeping Material, etc.
- Co-ordinate and monitor all facilities contracts for the company to include planned preventative maintenance programs for all facility related aspects of site operations.
- Maintain sustainable approach in all services aiming for less carbon footprints.
- Ad hoc duties as required and directed by your line manager

**Profile**:

- Excellent communication and telephone skills (fluent, spoken, and written English)
- Data Driven approach with excellent knowledge of MS Office (especially Outlook, Power Bi, MS Teams, PowerPoint, Excel and Word)
- Procurement & Negotiation Skills
- Knowledgeful on Sustainability and zero carbon footprints
- Knowledgeful on UAE Labour Law with focus on Building Security & Housekeeping requirements
- In-depth knowledge of office management/administration and bookkeeping
- Great interpersonal and communication skills
- Ability to work independently or as part of a team
- Multitasking & Team player
- Good time-management skills
- Administration & Guest relations skills
- Contract & Service Level Agreements review ability
- Sense of ownership and pride in your performance and its impact on company’s success
- Ability to observe business etiquette and maintain a professional appearance

Qualification & Experience
- Minimum 5 years of experience as Facilities and Administration role
- Formal qualification in office administration and related training.
- Excellent knowledge of MS Office (especially Outlook, Power Bi, MS Teams, PowerPoint, Excel and Word) - Advance level
- Applications are preferred only for UAE nationals.

The location

The position is based in Dubai.

Why Should you apply?

We offer you an interesting and challenging position in an international, open, and friendly environment where we help each other to develop and create value for our customers.

  • Sales Executive

    4 weeks ago

    Dubai, United Arab Emirates Qubello Facility Management Services Full time

    **As a Sales Executive at Qubello Facility Management LLC, you will play a pivotal role in driving sales and generating new business for our facility management and interior fit-out renovation services. Your primary responsibility will be to identify and secure new client opportunities while maintaining and expanding relationships with existing clients.** -...

  • Sales Executive

    23 hours ago

    Dubai, United Arab Emirates Qubello Facility Management Services Full time

    **As a Sales Executive at Qubello Facility Management LLC, you will play a pivotal role in driving sales and generating new business for our facility management and interior fit-out renovation services. Your primary responsibility will be to identify and secure new client opportunities while maintaining and expanding relationships with existing clients.** -...

  • Sales Executive

    23 hours ago

    Dubai, United Arab Emirates Qubello Facility Management Services Full time

    **As a Sales Executive at Qubello Facility Management LLC, you will play a pivotal role in driving sales and generating new business for our facility management and interior fit-out renovation services. Your primary responsibility will be to identify and secure new client opportunities while maintaining and expanding relationships with existing clients.** -...

  • Facilities Maintenance Associate

    6 days ago

    Dubai, Dubai, United Arab Emirates Natasha Executive Network Full time

    About the RoleThis is an exciting opportunity for a motivated and detail-focused Facilities Maintenance Associate to join our team at Natasha Executive Network.The successful candidate will be responsible for maintaining the cleanliness and organization of our facilities, ensuring a safe and healthy environment for all staff members.Main...

  • Facility Management Sales Representative

    3 weeks ago

    Dubai, United Arab Emirates Onetouch Facility Management Full time

    **Sales & Marketing Executive - Facilities Management** Experience - A Minimum of 3 to 4-plus years of experience in a similar role in the UAE facility management industry is required **Responsibilities**: - Prospect new potential clients and maintain existing customers relationship within the commercial FM industry - Securing and closing new MEP/ Civil...

  • Business Development Executive

    3 weeks ago

    Dubai, United Arab Emirates Facility Management Full time

    Facility Management company is looking for **BUSINESS DEVELOPMENT EXECUTIVE** male or female with UAE Facility Management industry, in HARD and SOFT services, Who can be capable of bringing the business for the cleaning, MEP Maintenance, or TOTAL FM services UAE driving license is must **Job Types**: Full-time, Permanent Pay: AED6,000.00 - AED10,000.00...

  • Soft Fm Executive

    6 days ago

    Dubai, United Arab Emirates ifm facility management Full time

    Job Description: We are seeking a dedicated and experienced Soft FM Executive. The Soft FM Executive will be responsible for overseeing and managing various soft facilities management tasks within our organization. This includes but is not limited to cleaning, security, landscaping, and other non-technical functions. **Responsibilities**: - Develop and...

  • Female Business Development Executive

    3 weeks ago

    Dubai, United Arab Emirates Facility Management Full time

    Reputed Facilities Management Company is looking for Experienced Business Development Executive, who is well connected to the market in the FM industry, Developers, Realtors, Owners Association and community Managment **Job Types**: Full-time, Permanent Pay: AED8,000.00 - AED12,000.00 per month **Experience**: - business development executive: 1 year...

  • Facilities Support Associate

    3 days ago

    Dubai, Dubai, United Arab Emirates Natasha Executive Network Full time

    About the RoleWe are seeking a reliable and detail-oriented individual to join our team as a Cleaner / Office Boy. As a key member of our facilities team, you will play a critical role in maintaining a clean and safe working environment for our staff and clients.ResponsibilitiesClean and disinfect all areas of the office, including floors, surfaces,...

  • IT Sales Executive Required

    3 weeks ago

    Dubai, United Arab Emirates Affordable Facility Management LLC Full time

    IT Sales Executive Required For the Facility Management Company **Job Types**: Full-time, Permanent Ability to commute/relocate: - Dubai: Reliably commute or planning to relocate before starting work (required)

  • Administration Executive

    3 weeks ago

    Dubai, United Arab Emirates Career IN Full time

    Our client a Facilities Management Company is looking to hire an Administration Executive(Male/Female) Good experience in Customer Service Has to interact with - Office Owners in Buildings regarding maintenance queries, repairs, preventive maintenance contracts and business development Experience working in Facilities Management Companies Well versed in...

  • Female Tele Sales Executive

    5 days ago

    Dubai, United Arab Emirates Affordable Facility Management LLC Full time

    Female Tele Sales Executive for the Facility Management Company Ability to commute/relocate: - Dubai: Reliably commute or planning to relocate before starting work (required) **Experience**: - telemarketer: 1 year (preferred)

  • Facilities Management Executive

    1 day ago

    Dubai, Dubai, United Arab Emirates Hotels Full time

    Facilities Management Executive Job SummaryWe are seeking an experienced Facilities Management Executive to join our team as a Housekeeping Supervisor. As a key member of our operations team, you will be responsible for overseeing the day-to-day activities of the housekeeping department, ensuring that our high standards of cleanliness and guest satisfaction...

  • Sales Executive- Facility Management

    7 days ago

    Dubai, United Arab Emirates Darwish Interserve W.L.L Full time

    We're Hiring: Sales Executive Darwish Interserve, a leader in the facility maintenance industry, is seeking a dynamic and experienced Sales Executive to join our team in Bahrain/UAE. If you have 7+ years of corporate sales experience, a strong client database, and in-depth knowledge of the local market, this opportunity is for you! Key Qualifications: -...

  • Business Development Executive- Facilities

    4 days ago

    Dubai, United Arab Emirates Careers International Full time

    Hiring for Dubai location Business Development Executive (Male) - Should have experience in facilities management. - Preferably should have UAE valid Driving license. - Should able to get new customers to company for Facility management, tank cleaning, building cleaning, duct cleaning etc. - Salary is in the range 6000 AED **Job Types**: Full-time,...

  • Sales Executive

    4 weeks ago

    Dubai, United Arab Emirates Intero Services Full time

    Sales Executive will be responsible for building new key customer relationships as well as identifying new business opportunities to provide the facility services. - Responsible for arranging client meetings, visiting suppliers & consultants, and generally opening the door for the company technical teams to develop proposals for work as well as attending...

  • Contracting Executive

    3 weeks ago

    Dubai, United Arab Emirates Clairvoyant Facility Management Full time

    Manage the client relationships - Execute appropriate business plan key initiatives, Clients for Life, offer developments and retention - Lead the provision of FM Services to the highest standard meeting client requirements/expectations in a multi-site environment - Ensure continuous improvement and growth whilst delivering the business objectives - Develop...

  • Sales Executive

    1 week ago

    Dubai, United Arab Emirates KMK Home Tech Services Full time

    Sales Executive - Facility Management & Interior Fit-Out Renovation As a Sales Executive at RenowPro Facility Management LLC, you will play a pivotal role in driving sales and generating new business for our facility management and interior fit-out renovation services. Your primary responsibility will be to identify and secure new client opportunities. -...

  • Business Development Executive

    3 weeks ago

    Dubai, United Arab Emirates TAG AE Recruitment Full time

    Qualifications: - At least 4 Years’ Experience in Facilities Management Industry - Should have knowledge of the local market - Able to work independently with minimum supervision - Develop strategic plans and sales strategies and undertake presentations to and negotiations with prospective customers - Attending incoming inquiries meeting the clients with...

  • Office Manager/ Client Relation

    6 days ago

    Dubai, United Arab Emirates Eco Facility Management Full time

    Executive Assistant / Office Manager / Client Relation Eco Facility Management LLC requires for a Smart Energetic Female Executive Assistant / Office Manager / Client Relation. - At least 2 to 3 years of experience in UAE Visa Status: Visit Visa, Cancelled Visa (Should be Valid) any one can join as soon as possible. Passport should be valid for more than...