Assistant Community Manager

3 weeks ago

Dubai, United Arab Emirates Reliance PMG Real Estate Full time

**Job description**

Asst. Community Manager

**Requirements**:
Minimum 3 years’ experience in Owners Association (Jointly Owned Property)
M-100 Mandatory
Valid UAE driver’s license and Car

JOB DESCRIPTION FOR ASST. COMMUNITY MANAGER
1. JOB SCOPE The Manager shall be overall responsible for management of the Owners Association (OA) and compliance with Law No. 27 of 2007 and Law No. 6 of 2019 in the Emirate of Dubai (Jointly Owned Property Law) which includes, but not limited to site operations and supervision, financial, general management, relationship management with OA Board Members, Owners, Service Providers, Contractors, and all other entities who directly or indirectly contribute to the management and operations of the OA.
2. PRINCIPAL ACCOUNTABILITIES Management of Owners Association (OA) - Ensures full compliance with the Jointly Owned Property Law and Directions therein - Develops/Coordinates/Facilitates registration and formation of OA
- Develops, manages, implements governing documents that are required for managing the OA (declarations, community rules, codes, covenants and easements, policies, procedures, processes, sales, and purchase agreements etc.)
- Manages relationships with OA Committee Members and Homeowners/Residents - Caters to the secretarial and administrative requirements of the OA/OA Board Members (minutes of meetings, reports, presentations, letter, notice etc.)
- Plans, organizes, manages, and conducts Annual General Assemblies of homeowners in line with the Association Constitution.
- Plans, organizes, and manages, conducts or chair OA Board Meetings for OA related businesses.
- Manages OA Financials, OA insurances and related claims execution.
- Manages OA’s common areas and services therein (buildings, facilities, infrastructure, and landscaping, soft and hard services.
- Manages contracts or agreements with all parties who conduct business or transact with the OA, as may be applicable from time to time.
- Manages and ensures comprehensive records and systems are appropriately kept and filed (record keeping in line with the Association Constitution).
- Manages Reviews and implements methods for regular communications or updates with members of the OA, residents etc.
- Liaises with government authorities on issues pertaining to the OA as often or as required from time to time. Management of OA Financials
- Prepares budgets for the community service fees in consultation with the management team or OA OC - Presents budget to the OA OC and OA as may be applicable from time to time for approvals.
- Liaises with RERA and budget auditors and seek approvals on the community service fees.
- Manages the process for invoicing community service fees to all homeowners - Manages the community service fee collections process by continuously following up and implementing strategies to ensure maximum collections.
- Manages the community service fee budgets by exercising due diligence and cost control to ensure expenses do not exceed the budget.
- Manages the OA cash flow through revenues and expenses, escalating as appropriate to Senior Management and OA Board Members on shortfalls due to collections.
- Reviews incoming invoices and process the same for timely payments to respective parties
- Reviews and suggests initiatives to increase community income and cost savings.
- Pursues recovery of outstanding community service fee from defaulting units
- Prepares regular financial reports with the help of available team or otherwise Management of Vendors and Procurement]
- Manages all vendors (contractors, supplies, service providers etc.) who transact with the OA and prepares or reviews requests for proposals or procurement requirements for the OA.
- Reviews, negotiates, and prepares reports on recommendation and analysis on the procurement requirements. Community/Building/Site Management

**Salary**: AED7,000.00 - AED8,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

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