Office Receptionist
7 months ago
We are hiring an office receptionist for our Head office in Marina, Dubai.
**Job Purpose**:
- To Be The first point of contact for the company.
- Offering administrative support across the organization.
- Welcome guests and greet people who visit the business.
- Coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
**Key Result Areas**:
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person and office.
- Answer, screen and forward incoming phone calls.
- Ensure reception area is tidy and presentable, with all necessary stationery and material. (e.g. pens, forms and brochures)
- Receive, sort and distribute daily mail/deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Update calendars and schedule meetings.
- Arrange travel and accommodations.
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
- Offer support when necessary to HR Manager, PA to CEO and CEO.
**Specifications (Qualifications, Experience, and Skills)**
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school degree; additional certification in Office Management is a plus
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