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Proposal Coordinator

2 months ago

Dubai, United Arab Emirates Albilal Group Full time

**Roles & Responsibilities**
- Coordinate and maintain team documentation efforts for responses to RFPs;
- Analyze requirements and ensure that proposals meet requirements;
- Edit and rewrite proposals, including creating templates and boilerplate text;
- Draft proposals and communicate across teams to get input and meet deadlines;
- Preparation of Company Prequalification Documents as per the requirements;
- Scrutinizing the tender documents & checking if all the documents are received;
- Under the supervision of the Proposal Lead, develop the overall index of Technical & Commercial Submission and assign responsibilities to respective departments;
- Distribution of Documents to concerned parties;
- Being the communication channel between the Proposals Department & Clients;
- Coordinate between the teams to obtain the required information necessary for tender submission;
- Preparation & Compilation of Draft Technical & Commercial Tender documents including non-technical writing. This may include coordinating with other staff to obtain project descriptions and scope of work; locating relevant materials on the corporate marketing database and through other means of research; formatting, editing, and writing; and helping to ensure quality and timeliness of preparation, printing, and delivery of proposals as per Bid / Tender requirements Data mining and business development efforts;
- Re-checking input from all the personnel involved in Technical Tender;
- Effectively follow the Project Document Control Procedure in submissions of documents;
- Ensure timely submission of Technical & Commercial Tender;
- Maintaining the Proposals Logs & Records (letter, inquiry, etc.);
- Proposals Weekly meetings arrangement & participation; and
- Preparation & updating the Company profile & Presentation.

**Required Education, Skills, or Tools**
- Bachelor of Engineering or Art in Business Management or any related field;
- Minimum 05 years of experience.
- Fluency in English
- Must possess exceptional organizational skills.
- Must feel easy to work with MS Word, Excel, and PowerPoint for presentation and interpretation of data quickly
- Good command of graphic design including but not limited to Org chart software for HR and operations, Typography, Adobe's Creative Apps, Interactive Media, Coding, Branding, and delivering presentations
- Functional knowledge of any one sector out of Energy, Oil or gas. Infrastructure is a value-added.
- Proficient user of Adobe, Visio, and Microsoft Suite;
- Ability to organize workload and to manage filing methods and management techniques; and
- Outstanding Presentation & Communication skills.
- Functional knowledge of any one sector out of Energy, Oil & Gas. Infrastructure is a value added.
- Proficient user of Adobe, Visio, and Microsoft Suite;
- Ability to organize work load and to manage a filing methods and management techniques; and
- Outstanding Presentation & Communication skills.

Application Question(s):

- Bachelor of Engineering or Art in Business Management or any related field

**Education**:

- Bachelor's (required)

**Experience**:

- Proposal Coordinator: 5 years (required)
- Oil & Gas: 3 years (required)

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