Purchasing Agent
7 months ago
**Job Number** 23149314
**Job Category** Procurement, Purchasing, and Quality Assurance
**Location** Dubai Marriott Harbour Hotel & Suites, King Salman Bin Abdulaziz Al Saud Street Dubai Marina, Dubai, United Arab Emirates, United Arab Emirates VIEW ON MAP
**Schedule** Full-Time
**Located Remotely?** N
**Relocation?** N
**Position Type** Non-Management
**JOB SUMMARY**
To perform all the administrative needs for the accounting & Purchase department under the direct supervision of the Accounting Manager. Also helping the accounting employees with prior authorization from FC.
**SCOPE / BUSINESS CONTEXT**
- A Full Time position based at Marriott Harbour Hotel & Suites -Dubai.
- Number of Direct Reports - 0
- Titles of Direct Reports - Finance/ Purchase Admin Clerk
**CANDIDATE PROFILE**
**Experience**:
- College graduate
Skills and Knowledge
- Leadership skills
- English language
- Training and willing to help continue the success of the property
Education or Certification
- N/A
**SPECIFIC DUTIES - FINANCE**
- The following are specific responsibilities and contributions critical to the successful performance of the position:_
- Make appropriate visits to government offices / vendors for deposit or clearance of contract.
- Maintain records of monthly DEWA (Dubai Electricity Water Authority), payments for all Tenancy Contracts, Hotels & Housing.
- Maintain records of monthly company mobile bills (Etisalat) and payments with pro-active follow-up with users.
- Preparing Monthly power point presentation (Financial Result
- Hotel P&L, Forecast & Budget)
- Facilitate, review and approve tenancy contract.
- Coordinate with Accounts Payable for tenancy contract payments/ cheques release.
- Assign the Finance Admin Clerk to attend housing final inspection, payment release and retrieval of signed tenancy contract.
- Preparation of Rent Refund calculation.
- Cashier witness duty when requested.
- Ensuring Finance Attendance is manually update in Oasys System
- Accepting all the cheques, log them into the spread sheet and submit to Accounts Receivable
- Follow all company policies and procedures and be ISRA compliant.
- Service contract & Concession contract - Dealing with all required Marriott insurance related & admin process of the contracts.
- Tracing Report - make sure to notify the department head and vendor for renewal/ termination of the contract
- Tenancy Contract - Administrating New Contract/ Renewal & Termination (checking all the required documents for DEWA (Dubai Electricity Water Authority) & Ejari Government process, deal with the PRO if all documents are correct).
- Tracing Report
- makes sure to notify the associates and Landlord for renewal/ termination of the contract.
- Coordinating with Broker/ Landlord for getting the Housing Security Deposit & Housing Clearance
- Ensuring to collect the security deposit for DEWA and EMPOWER and close the account.
- Insurance (Hotel, Service & Concession) - make sure to notify vendor for renewed insurance and update the insurance file.
- License
- makes sure to notify the PRO for renewed license and update file.
- Representing the Hotel in DEWA and Etisalat, to create our corporate account for both entities, taking care of all the issues related.
- Any other duties/tasks assigned by the Accounting Manager / Financial Controller.
**SPECIFIC DUTIES - PURCHASE**
- The following are specific responsibilities and contributions critical to the successful performance of the position:_
- Weigh all meats, seafood and poultry upon arrival before invoices are signed
- Maintain control over all contracts and inform relevant stakeholders 60 days prior to facilitate renewals.
- Upload all agreements and contracts on Quickbase and ensure Quarterly certification by DOF / FC without fail.
- Spot-check all other perishables and non-perishables upon arrival for quality, quantity and packaging, as well as the correct temperature
- Make sure you sign upon receiving on invoice, check invoice with raised purchase order for verification on quality and price
- Check food for possible cross-contamination and temperature abuse
- Note shortages/damages directly on invoice
- Time Cards are punched in and out in uniform
- Meal periods is 2 x 15 minutes plus 1 x 30 minutes
- Notify Supervisor of any problems or complaints as and when they arise
- No associate to be on property after working hours without authorization of manager except for meals in the associate cafeteria
- Follow Marriott Standard of Uniform and associate relations
- Reject any product that is questionable
- Store refrigerated and frozen food first - (put away within 30 minutes)
Safety and Security
- Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
- Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
- Notify Loss Prevention/Security of any guest reports of theft.
Policies and Procedures
- Fol
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