School Secretary

2 months ago

Dubai, United Arab Emirates GEMS Education Full time

JOB PURPOSE:
Facilitates and coordinates all secretarial and administrative functions to ensure the smooth running of the office of the Supervisor /Principal/Head of School. Acts as an ambassador to the school and performs in an efficient, professional, and confidential manner all job duties

KEY ACCOUNTABILITIES:

- Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
- Maintain high quality communication from and within the school office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office.
- Perform a wide variety of general secretarial duties including the maintenance of accurate and detailed records, databases, and filing systems.
- Maintain Supervisor/Principal’s appointment calendar as well as all his/her professional communication and public relations needs.
- Compile information from various sources to generate reports; prepares, collate and distribute weekly, monthly and annual reports as required.
- Assist in training and monitoring the work of temporary secretaries, student assistants and other clerical staff.
- Review and update all documentations, calendars and all school related activities. Organize and coordinate office management activities and oversees school events. Communicates information to faculty, staff, parents, and students.
- Maintain office supply records. Order, store and issue supplies and materials pertinent to the function to which assigned.
- Perform other duties as requested by direct & dotted reporting line managers / supervisors
- Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
- Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
- Attend staff meetings and serves on committees as required.

Experience

Demonstrate competence in computer technical skills using Word, Excel, Publisher, PowerPoint and other related programs/software for educational and business office use

Maintain confidentiality and exemplifies personal and professional integrityQualifications
- A college Degree from a reputed university is desirable.

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