Office Administrator

4 weeks ago

Abu Dhabi, United Arab Emirates Al Falah International Full time

**Requirements for Office Administrator**

**1.** **Communication**
- Attend to all important telephone calls, arrange meetings, and maintain appointment schedules for the Office.
- Assist the CEO in handling & drafting of correspondences with regulatory authorities.
- Liaise with various departments, oversee the members of the administrative team and coordinate their activities.

**2.** **Administrative support**
- Coordinate and oversee all office activities.
- Ensure adherence to relevant company procedures and policies.
- Insure Back up of office IT systems daily.
- Provide assistance with different budgeting.
- Prepare Company’s Monthly Expense and Petty Cash reports.
- Prepare and ensure the accuracy of all expense claims issued by the office for approval and payment by FCD.
- Maintain proper files for all correspondence and approvals.
- Maintain control on office expenses, monitor office budget.

**3.** **General Services**
- Arrange and negotiate for travel, hotel accommodation, and procurement of office supplies.
- Update and maintain Dubai HR files.
- Assist the CEO in recruitment of required employees for operation of the office with in the approved organizational chart.
- Coordinate and participate in office space planning, maintenance and renovations when necessary.

**4.** **Confidentiality**
- Maintain confidentiality of all official matters and documents related to the job

**5. Performance Measures**
- Quality of service to Executive and various Departments.
- File/correspondence maintenance quality.
- Standard of housekeeping of the Department.
- Cost efficiency in operation.
- Timely completion of all report

**Qualifications and skills needed to carry out the job**
- Fluency in spoken and written English/Arabic. Computer-literate especially in MS Office.
- Good client management skills and appreciation of efficient client services.
- Familiarity with local regulations & governmental procedures.
- Frequent interaction under stress with external relationships as well as other departments of the Company.
- Emphasis on time bound delivery of services.
- University degree or equivalent

**Experience needed to carry out the job**
- 7 years of UAE Administration including independent handling of drafting correspondence.
- Experience in managing multiple staff.

Ability to commute/relocate:

- Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Master's (preferred)

**Experience**:

- Office Administrator (UAE): 7 years (preferred)

**Language**:

- Arabic (preferred)

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