Administrative Manager

6 months ago


Al Barsha, United Arab Emirates windmills group Full time

**1. Manage Business Licenses & Leases**:

- Ensure timely renewals of company trade licenses and tenancy contracts.
- Maintain a comprehensive tracking system for upcoming renewal deadlines.

**2. Oversee Vehicle Management**:

- Coordinate timely renewals of car insurance registrations and insurance policies.
- Monitor traffic fines, ensuring prompt settlement and adherence to compliance.

**3. Manage Group Employee Health Insurance**:

- Secure the most competitive health insurance policy for all group company employees.
- Liaise with insurance providers to ensure timely renewals and coverage.

**4. Manage Telecommunications Expenses**:

- Monitor telephone bills for excess usage and implement cost-saving measures.
- Recover excess charges from responsible employees through established procedures.

**5. Provide Administrative Support**:

- Offer comprehensive administrative assistance to company employees as needed.
- Maintain a proactive approach to addressing employee inquiries and requests.

**6. Facilitate Management Travel**:

- Organize and schedule efficient travel arrangements for the management team.
- Ensure all travel logistics are well-coordinated and meet management needs.

**7. Oversee Office Supplies Inventory**:

- Manage office supplies inventory, ensuring adequate stock levels and cost-effectiveness.
- Implement strategies for optimal resource allocation and potential cost reductions.

**8. Manage Vendor Relations**:

- Negotiate favorable terms and agreements with vendors to secure the best rates and conditions for the company.
- Maintain strong relationships with key vendors to ensure quality service and responsiveness.

**9. Implement Inventory Management System**:

- Establish and manage an efficient office inventory management system for optimal stock control.
- Develop streamlined procedures for inventory tracking and replenishment.

**10. Manage Utility Bill Payments**:

- Ensure timely and accurate payments to utility bill vendors.
- Monitor and manage utility consumption for potential cost-saving opportunities.

**11. Troubleshoot IT Issues**:

- Troubleshoot and resolve basic internet connectivity and access issues within the office.
- Escalate complex IT problems to the designated support team.

**12. Onboarding Process - New Employee SIM Cards**:

- Secure new corporate SIM cards for new joiners as part of the onboarding process.
- Ensure proper allocation of these SIM cards to new employees.
- Streamline the onboarding process for new employees.

**14. Manage Valuer Cards (RERA - Dubai, Ajman & Abu Dhabi)**:

- Maintain and manage Valuer cards for Dubai, Ajman, and Abu Dhabi (as applicable).
- Ensure compliance with RERA regulations regarding Valuer card requirements.

**15. Manage External Events & Internet Services**:

- Coordinate logistics and manage internet access for external events organized by the company.
- Ensure that external events run smoothly and efficiently.pen_spark

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Pay: AED5,000.00 - AED6,000.00 per month


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