Reception and Administration Officer Based in Dubai
6 days ago
**1**Mission**
To provide the highest standards of customer service and administration at the reception area of ADP Ingenierie's Dubai office, ensuring that visitors feel welcomed and leave with a great first impression.
**2**Line and Staff Relations**
The Receptionist & Administration Support Officer reports to the Head of Administration and Workplace at ADP Ingenierie Dubai Branch. He/She has relation with:
- All the local staff
- All the external entities necessary to his/her job execution
**3**Key Responsiblities**
**Reception Desk, Office Quality & Safety**
- Welcome guests, ensure that details are recorded in visitor's log, provide visitor's ID, offer refreshments and inform the receiving employee without delay
- Screen and direct all incoming calls, record and pass on messages and assist with outgoing call requests
- Administer courier, stationery and transfer requests
- Ensure the overall standard of cleanliness at the reception, visitors' lounge and meeting rooms is maintained by coordinating with the Office Attendant
- Ensure that all equipment at the reception and lounge area are in good working order and report any technical issues to IT or line manager for immediate action
- Regularly update the Emergency Log Book with scheduled fire inspections, false fire alarms and accident and first aid administration details
- Conduct daily staff check in line with safety procedures in the event of emergency evacuation
- Oversee the Health, Safety and Security access at the reception area and report any issues to the line manager.
- Participate in emergency evacuation procedures as Assembly Point Coordinator
**Administration Support**
- Submit monthly report to the Line Manager covering mission travel related bookings, medical claims, outstanding items, issues, etc.
- Coordinate supplier collections, deliveries and obtain NOC from building's management as requested by line manager
- Record and report all maintenance issues to the line manager and building's management as necessary
- Maintain an efficient filing system both in shared folder and box files for incoming and outgoing couriers, mail, driver's daily log, annual and mission travel, medical claims, etc.
- Manage procurement and reception activities
- Assist with organizing internal and external events by locating venues, liaising with attendees, negotiating rates, etc.
**Travel Management**
- Manage mission travel requests ensuring that the required information, documentations, and approvals are obtained and registered in travel System.
- Ccoordinate with Paris travel team to follow-up pending approvals and missing project codes
- Troubleshoot any technical issues in travel system or escalate to Paris if unable to resolve
- Compare agency and airline rates to obtain the best value for the required flight and hotel bookings in line with standard procurement procedures
- Regularly update employees' profiles in travel system
**4**Profile Specifications - Minimum Requirements**
- 5 years of experience in managing reception desk and executing administration activities in a fast paced environment
- Bachelors degree in any field
- Well presented and has a pleasant personality
- Experienced in MS Office Suite (Word, Excel, PowerPoint, and Outlook) and Internet.
- _Key Competencies : Planning & Organization, Results Driven, Flexibility and Customer Focus_
**NOTES FOR THE JOB HOLDER & LINE MANAGER**
The job description is not limited to the above stated areas. Additional responsibilities can be added based on the nature of the business and the requirement of the role.
-
Reception Manager
2 weeks ago
Dubai, United Arab Emirates Career IN Full timeOur client is seeking to hire a Female Reception Manager - fluent in Arabic and English. High School - Qatar/Oman/Saudi Arabia/Kuwait/UAE Graduate -Qatar/Oman/Saudi Arabia/Kuwait/UAE Work experience in Qatar/Oman/Saudi Arabia/Kuwait/UAE Must have work experience in Customer Service and Reception Good Administration Skills Well versed in MS Office Excellent...
-
Clinic Reception Supervisor
2 weeks ago
Dubai, United Arab Emirates Career IN Full timeOur client an Aesthetic Clinic in the UAE is looking for a Female Clinic - Reception Supervisor Bachelors Degree Work experience in Clinics in Europe, United States, Australian, New Zealand, South America Good experience in Customer Service, Patient Administration Should be able to handle a team of Receptionist while independently working to upgrade the...
-
Front Desk Officer at Dubai Center for Special Needs
4 months ago
Dubai, United Arab Emirates Jobs for women in Dubai and UAE Full timeFront Desk Officer at Dubai Center for Special Needs - AdministrationListed On: 2 September 2024 Expires On: 2 October 2024 - Dubai- Dubai Center for Special Needs is seeking to hire an English-speaking Front Desk Officer.About the Role: We are looking for an experienced English-speaking Front Desk Officer to join our dedicated Administration team,...
-
Reception Manager
2 weeks ago
Dubai, United Arab Emirates Career IN Full timeA Multinational Company based in DIFC Dubai seeks to hire a Reception Manager for their office Bachelors Degree/Diploma Over 4 years UAE experience Customer Service experience in Hotels/Airlines/Fine Dining Restaurants/Travel Companies Fluency in English and German/Italian/French/Dutch/Spanish/Portuguese/Russian Work experience in Europe/Australia/New...
-
Reception Supervisor
2 weeks ago
Dubai, United Arab Emirates Career IN Full timeExperience in handling a busy Reception Experience working in Hotels/Fine Dining Restaurants/International Call Centres/Multinational Companies. Immediate Start **Salary**: AED1,702.37 - AED15,000.96 per month Ability to commute/relocate: - Dubai: Reliably commute or planning to relocate before starting work (required) **Experience**: - receptionist:...
-
Receptionist Administrator
3 months ago
Dubai, United Arab Emirates In The Pink Dubai Full timeUrgently needs a Russian Speaker Lady for Reception/ Administrator in Dubai Hills Estate with Reception and Sales UAE Experience and with OWN VISA ONLY. Pay: AED5,000.00 - AED6,000.00 per month **Experience**: - receptionist: 2 years (preferred) **Language**: - Russian (required)
-
Reception Administrator
4 months ago
Dubai, United Arab Emirates In the Pink fitness studio Full timeReception Administrator What you need to do: Imagine yourself in a new, stylish fitness studio where people come to have a great time, train with professional trainers, relax with a massage, enjoy a refreshing drink, and all of this under the attentive and friendly service of the entire team! - To create such a charming vibe, you will openly engage in...
-
Reception Admin
7 months ago
Dubai Healthcare City, United Arab Emirates THE CODE DESIGN AND FIT-OUT Full timeWe are urgently looking for Receptionist Cum Administrative Assistant for our Company. - Greet and welcome guests as soon as they arrive at the office - Direct visitors to the appropriate person and office - Answer, screen and forward incoming phone calls - Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens,...
-
Assistant Reception Manager
7 months ago
Dubai, United Arab Emirates The Arts Club Dubai - Hostesses & Reservations & Reception Full time**ABOUT US** The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners. It is the first international outpost of the celebrated and historical private members’ club, established in 1863 in Mayfair, London. The...
-
Admin & Reception Officer
3 days ago
Dubai, United Arab Emirates DXN GROUP Full time**Job Summary**: **Key Responsibilities** **Front Desk & Guest Relations**: - Welcome and greet visitors in a friendly and professional manner. - Direct guests to the appropriate person or department. - Maintain a clean, organized, and professional reception area. - Offer refreshments and ensure guests are comfortable while waiting. **Administrative...
-
Reception & Administrator
1 week ago
Dubai, United Arab Emirates Irwin & Dow Full timeThe Role Reception & Administrator **Requirements**: - 6pm. About the company
-
Customers Affairs Officer
7 months ago
Dubai, United Arab Emirates The Government of Dubai Legal Affairs Department Full timeThe Government of Dubai Legal Affairs Department will recruit ambitious administrative staff at Communication and Documentation Section of the Government Support and Legal Services Directorate to enable the Department to manage the reception and communication and provide customers with distinguished services in a manner that sustainably enhances customers...
-
Reception Supervisor
2 days ago
Dubai, United Arab Emirates Hatta Adventures LLC Full timeWe are hiring Reception Supervisor for our pre-opening Resort based in Hatta, Dubai. **ROLE: RECEPTION SUPERVISOR** **LOCATION: HATTA, DUBAI, UAE** **IMMEDIATE JOINERS | CANCELLED & VISIT VISA ONLY** **SALARY + ADDITIONAL BENEFITS** **JOB DESCRIPTION**: - To lead a team to deliver the day to day operational needs of the hotel reception. - To meet and...
-
Office Administrator
4 months ago
Dubai, United Arab Emirates IMMERSION DESIGNS Full timeWe are looking for an Office Administrator for our offices in JLT ,Dubai. The job entitles taking care of all administration work, reception etc. The requirement is for immediate joining too. Pay: From AED3,000.00 per month Ability to commute/relocate: - Dubai: Reliably commute or planning to relocate before starting work (required) **Experience**: -...
-
Reception Supervisor
2 weeks ago
Dubai, United Arab Emirates Career IN Full timeOur client a Leisure Company in the UAE seeks to hire an Arabic Speaking Female Reception Supervisor Hospitality Graduate Experience in Airlines, Tourism Companies, Hotels, Resorts, Restaurants, Retail Establishments Good customer service experience 2 years UAE experience Languages : English and Arabic **Salary**: AED1,753.16 - AED12,000.60 per...
-
Administrative Assistant
1 week ago
Dubai, United Arab Emirates Sports and Fitness Full timeFitness Club is currently looking for an Administrative Assistant. Requirement and Qualification: - At least 2 years of Administrative experience in a Fitness club, Office Admin, Reception or relevant role. - Excellent time management skills, and ability to multitask and prioritize work. - Excellent written and verbal communication skills. - Desire to be...
-
Office Administrator
3 months ago
Dubai, United Arab Emirates Dubai Properties Full time_**Preferred Philippines Nationality **_ **Key Responsibilities**: - **Form Creation**: Create and maintain various forms essential to real estate transactions, including Form A, Form B, and Form F, ensuring accuracy and compliance with regulatory requirements. - **Tenancy Contracts**: Prepare tenancy contracts and related documentation, ensuring they...
-
Office Administrator
7 months ago
Dubai, United Arab Emirates Euromecato Full time**Office Administrator** **Responsibilities** - Manage the reception area and staff to ensure effective communication both internally and externally - Provide office guests with a hospitable experience - Supervise the maintenance of office areas, equipment, and facilities - Interact with IT, phone and building personnel as needed **Job Types**: Full-time,...
-
Office Administrator
7 months ago
Dubai, United Arab Emirates KUHNEZUG AG CRANE MANUFACTURING LLC Full timeFemales with Husband/Father visa will be preferred. To take care office works including but not limited to administration, HR and Reception. **Salary**: AED3,000.00 - AED3,500.00 per month Ability to commute/relocate: - Dubai: Reliably commute or planning to relocate before starting work (required)
-
Student Admissions Officer at Dubai Center for
4 months ago
Dubai, United Arab Emirates Jobs for women in Dubai and UAE Full timeStudent Admissions Officer at Dubai Center for Special Needs - AdministrationListed On: 2 September 2024 Expires On: 2 October 2024 - Dubai- Dubai Center for Special Needs is looking to recruit a Student Admissions Officer.Join Our Team as a Student Admissions Officer at Dubai Center for Special Needs! Are you passionate about making a difference in the...