Administrative Assistant

2 months ago


Abu Dhabi, United Arab Emirates RFLCT Creative Arts Full time

**Company Overview**: RFLCT Creative Arts is a dedicated centre to providing enriching art workshops and fostering artistic expression within the community. We believe in the transformative power of art and its ability to inspire individuals of all ages. As we continue to expand our workshop offerings, we are seeking a passionate and dedicated Assistant to join our team.

**Responsibilities**:

- Workshop Preparation: Assist in the setup and preparation of art workshops, ensuring all necessary materials, tools, and equipment are readily available for participants.
- Participant Support: Greet and welcome workshop participants, providing them with a warm and inclusive atmosphere. Offer guidance and support during the workshop, encouraging creativity and addressing any questions or concerns.
- Art Supplies Management: Organize and maintain art supplies and inventory. Monitor the usage of materials during workshops and restock as needed to ensure smooth workshop operations.
- Workshop Assistance: Collaborate with the Workshop Facilitator to demonstrate art techniques, provide hands-on assistance, and ensure participants have a positive and engaging experience.
- Venue Maintenance: Assist in keeping the workshop space clean, organized, and conducive to creativity before, during, and after each session.
- Registration and Attendance: Support the registration process, including check-ins, record-keeping, and managing attendance for each workshop.
- Communication: Maintain clear and effective communication with participants, facilitators, and the workshop coordinator to convey important information and updates.
- Workshop Evaluation: Assist in collecting feedback from participants and compiling workshop evaluation data. Provide input for continuous improvement of future workshops.
- Safety and Compliance: Ensure a safe and secure environment during workshops, adhering to all health and safety guidelines.
- Support Administrative and Other Teams: Assist in administrative tasks and offer support to other teams as needed.
- Backup Colleagues: Be prepared to step in and support colleagues in cases of absence or emergencies to ensure the continuity of operations.
- Prospect and Qualify Leads: Identify potential customers and sales opportunities through various channels. Qualify leads based on their needs, interests, and fit with our products.
- Maintain CRM System: Log all sales activities, interactions, and progress with prospects and customers in our Customer Relationship Management (CRM) system. Regularly update account information to ensure accurate and up-to-date records.
- Pipeline Management: Develop and maintain a well-organized pipeline of prospects to manage and track sales progress efficiently.
- Coordinate Sales Efforts: Collaborate with other team members and departments to optimize the sales process and ensure a seamless customer experience.

**Requirements**:

- Education: A high school diploma or equivalent qualification is required. Additional relevant certifications or coursework in art or a related field will be a plus.
- Experience: Prior experience in assisting with art workshops, teaching, or community engagement activities is advantageous but not mandatory. Passion and enthusiasm for art are highly valued.
- Communication Skills: Excellent verbal communication skills and the ability to interact with people of diverse backgrounds and age groups.
- Patience and Empathy: Demonstrate patience, empathy, and a nurturing approach when supporting participants during their creative journey.
- Team Player: Ability to work collaboratively in a creative and supportive team environment.
- Flexibility: Willingness to work occasional evenings or weekends to support workshop sessions and events.

Pay: AED2,500.00 per month

**Experience**:

- administrative assistant: 1 year (preferred)



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