Assistant Manager-import

3 weeks ago


Jebel Ali, United Arab Emirates TotalEnergies Full time

Logistics
- DUBAI-JEBEL ALI FREE ZONE(ARE)
- United Arab Emirates

**JOB ACTIVITIES**
**Imports Clearance**
- Accountable for verification of import shipment documents & their accuracy.
- Ensure that MOFI regulations are met during the clearing of import consignments.
- Ensure compliance to MOFAIC regulations for import clearance.
- Ensure that Customs regulations are met during the clearing of import consignments.
- Ensure accuracy of customs declaration elements like HS code in import clearance.
- Ensure the debit card account for duty exemption is valid and adequate funds are available all the time.
- SLA Imports Clearance — within 3 workings days of vessel arrival.
- SLA Imports Delivery — post-clearance within 48 hours for dry & ISO tank containers.
- Supervise and control the activities carried out by Logistics executives regarding import operations.

**Export Management**
- Ensure the safety & security of all vehicles by following all guidelines set in PATROM
- Point of escalation for matters related to exports.
- Adherence to the global contract for freight forwarding and compliance to it.
- In
- charge for the operations and stock in the 3PL export warehouse.
- Understand the customer requirements for the various facets of the business — in terms of the service levels agreements and freight cost etc.
- Supervise and control the activities carried out by Logistics executives regarding export operations.
- Be responsible to coordinate and communicate between the sales team and the plant for the requirements and ensure that the requirements are well met.
- Ensure daily communication to the sales team on the status of sales orders.
- Ensure timely communication to the sales team on the status of their export / local documents.
- Ensure systematic replenishment of stocks for the warehouse so that there are no stockouts for the products agreed to maintain stock levels.
- Delegate appropriately the responsibilities as listed above to the team and ensure the best results as a team in line with the expectations.
- Be responsible to implement the Quality Management System so that effective and efficient results are achieved.
- To ensure that the PATROM requirements are met by the Contractors including SAFE TO LOAD checks.
- To ensure that the vehicle planning is done takes into account PATROM requirements such as Driver Training, vehicle capacities, night waiver, route assessments, etc.
- Controlling consumable for the warehouse operations.
- Conduct ORM with service providers on a set schedule and take appropriate action on issues that arises.
- Focal point of customer complaints related to logistics
- to be resolved in KISSFLOW within stipulated time.
- Update sales volume for PSL meetings.
- Personally resolve critical logistics problems in order to ensure contractual commitments are met and any operational impact is minimized.
- Verification of goods & service invoices.

**JOB RELATED OBJECTIVES & ASSIGNMENTS**:

- No accidents in the area under his purview.
- Maintain Export IFOT.
- Ensure the operations is as per the set SOP and responsible for its periodic updates
- Control Demurrage and port Storage charges.
- No orders to be missed out in the execution process.
- Overtime for staff/fleet/warehouse well-controlled and justified based on needs.
- 100 % Compliance with local regulations and contractual obligations.
- Expenditure is controlled and managed within the history and trends.
- Active participation in internal and external audits.
- Implementation of BOE in WMS. Customs inventory should be matching with the TEMME inventory. Explanation on the difference.

**COST MANAGEMENT (IMPORTS & EXPORT)**
- Control demurrage and port Storage.
- Target for capacity utilization of import & export fleet.

**QHSE OBJECTIVES AND ASSIGNMENTS**:

- To understand and adhere to the current regulatory requirements applicable to the areas of responsibility.
- Conduct regular audits and walk around to review the potential losses in the areas of responsibility.
- Reporting of near misses, incidents, hazards & injuries to line Manager within the time frame as required by QHSE policy and Manuals
- To contribute, meet and improve upon the KPI and targets as set towards overall QHSE & Energy objectives.
- Selection and availability of applicable PPEs at all times and ensuring the strict use of PPEs in the work area of responsibility.
- Take part in the training program to acquire QHSE & Energy Management knowledge.
- Participate in the safety risk assessment, health risk assessment, planned general inspections, loss control tours, and other kinds of audits as per the TLBU QHSE requirements.
- Participate in the investigation and analysis of incidents as and when required.
- Strict adherence to QHSE requirements with full authority to stop any operation for safety reasons.
- Maintain 100% compliance on PATROM
- Strict adherence and compliance towards Group HSE Charter & MAESTRO requirements and affiliate’s HSEQ Pol



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