Accounting Clerk and Procurement Assistant

3 weeks ago

Jebel Ali, United Arab Emirates COÉGA Sunwear Full time

**JOB SUMMARY**

The Accounting Clerk will perform complex clerical, bookkeeping, accounting, procurement assignments and prepare accounting statements and financial reports.

**JOB DESCRIPTION**

**Accounting**:
a. Accounts data entries including but not limited to purchase invoice postings, sales invoice processing, Petty Cash and Bank reconciliations.

b. To provide timely and accurate support/advice to internal and external customers.

c. Manage Receivables and Payables efficiently.

d. Verifies payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.

e. Take control of fabric stock count reviews, assist with investigation where needed and post variances.

f. Inventory adjustments for Raw Materials and Finished goods as necessary.

g. Maintains the general ledger.

h. Assist Finance Manager with Month Close preparation, reconciliations and month close GL entries as well as annual audit.

**Accounts Receivable**:
a. Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.

b. Creates invoices according to company practices; Consignment customer invoicing from customer reports provided and submits invoices to customers.

c. Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.

d. Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.

e. Creates reports regarding the current status of customer accounts as requested.

f. Researches customer discrepancies and past-due amounts with the assistance of the Finance Manager and other Sales Team.

g. Collaborates with the Finance Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.

h. Assists in generating monthly billing statements based on the general ledger.

i. Assists Finance Manager in reconciling revenue accounts each month.

j. Copies, files, and retrieves materials for accounts receivable as needed.

k. Relays changes of information to appropriate employees.

**Procurement**:
a. Reviews cost proposals and pricing information.

b. Fabric and accessory ordering, Fishbowl PO entries. Follow up to ensure on time delivery.

c. Ensure paperwork is correct when goods arrive in Jebel Ali and arrange transport for all orders if/when needed.

d. Prepares and administers contracts and purchase orders with specific vendors.

e. Confirms that terms and delivery dates are accurate.

f. Evaluates competence of vendors and reviews their invoices for accuracy.

g. Maintains database regarding vendors performance and quality of product(s).

h. Performs other related duties as assigned.

i. Ad hoc reports and tasks as allocated.

**Required Skills & Abilities**
- **Education**_
- Minimum of Bachelor's Degree in Accounting/ CIMA. (essential).
- **Experience**_
- Minimum two years’ experience in an Accounting Department, with one year experience in General Accounting. (essential).
- Minimum one year experience with accounting software, QuickBooks preferred, but other globally recognized software is acceptable. (essential).
- **Technical Skills**_
- Excel - A strong knowledge of Pivot Table and VLOOKUP is a MUST. This skill will be tested at the interview stage (essential).
- Strong understanding of QuickBooks and efficient methods of transaction processing.
- Ability to gain a strong understanding of the Fishbowl software and it’s capabilities to automate workload using csv imports and report exports as well as it’s integration with the QuickBooks software.
- Understanding workflow of an ERP system from Sales Order to Cash and also Purchase Order to Payment.
- Proficient in Microsoft Office Suite or similar software.
- **Other Skills**_
- Excellent organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to follow verbal and written instructions.
- Basic understanding of bookkeeping practices and procedures.
- Understanding of and ability to adhere to generally accepted accounting principles.
- Knowledge of contract principles and procedures.
- **Physical Requirements**_
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.

**Salary**: AED3,000.00 - AED5,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

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