Administrative Assistant
5 days ago
Our client is looking for an Administrative Assistant to be based in Dubai, UAE.
The Administrative Assistant plays a vital role in the smooth operation of the office by supporting various administrative tasks and ensuring efficient communication across departments. This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. This role is at the center of our organization and is essential to the company functioning.
Key Responsibilities:
- Admin Related:
- Answering and directing phone calls, emails, and other correspondence to the appropriate team members.
- Organizing and scheduling meetings, appointments, and travel arrangements.
- Preparing reports, memos, invoices, letters, and other documents.
- Maintaining filing systems, both digital and physical, for easy retrieval and archiving.
- Assisting with office management tasks, including ordering supplies and managing office equipment.
- Managing calendars and meeting schedules for the CEO. Support CEO with any of their admin requests or personal requests.
- Coordinating internal communication and ensuring all necessary information is distributed promptly.
- HR Related:
- Supporting the onboarding process for new employees, necessary paperwork and workspace setup.
- Supporting the offboarding process for employees exiting the company.
- Working closely with IT for access set up for employees.
- Working closely with HR to update employee's documents and help with their immigration.
- Help set up employee's insurance.
- Finance:
- Handling Petty Cash for the company.
- Helping with admin related tasks (updating company documents for banks, company insurance policies, etc.).
- Paralegal:
- Handle all KYC related documents/certification and liaise with legal counsel on the same.
- Renewal of Company's license.
- Maintaining legal filing system.
- Support with issuing certificates of inconsistencies, register of directors, register of members, share transfers, and other company documents.
Qualifications:
- High school diploma or equivalent; additional qualifications as an Administrative Assistant.
- Proven experience as an administrative assistant or in a related field; 2-3 years of relevant experience is an asset.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage time efficiently.
- Attention to detail and problem-solving skills.
- Excellent organizational and planning skills.
- Ability to work both independently and in a team.
-
Administrative Assistant
3 weeks ago
Dubai, Dubai, United Arab Emirates Alkazu Construction Full timeWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include...
-
Administrative Assistant
2 days ago
Dubai, Dubai, United Arab Emirates مولكيف Full timeCompany DescriptionAt Mulkeef Real Estate LLC , we specialize in helping individuals buy, sell, rent, or invest in Dubai's real estate market. Whether a first-time buyer or seasoned investor, we provide personalized guidance to find the perfect property. Our services include real estate investment advice, property management, off-plan projects, and...
-
Administrative Assistant
7 days ago
Dubai, Dubai, United Arab Emirates common living uae Full timeCompany Description A boutique real estate brokerage in Dubai, specialising in corporate housing, commercial spaces, and investment properties . We provide tailored solutions for businesses, investors, and organisations, ensuring premium accommodation and strategic property investments. Role Description This is a full-time, on-site role for an...
-
Administrative Assistant
2 days ago
Dubai, Dubai, United Arab Emirates CINQUE Technologies Full timeCinque Technologies is a leading enterprise software company in Dubai. With over 25 years of experience, Cinque Technologies has been a trusted partner to foreign exchanges and remittance operators across 25+ countries. The company offers streamlined solutions, including payment, AML, and VAT tax compliance, to meet the demands of the rapidly growing foreign...
-
Administrative Assistant
5 hours ago
Dubai, Dubai, United Arab Emirates Laras Kitchens Full timeLaras Kitchen is a dynamic and innovative F&B company dedicated to producing the best quality of Arabic mezza.We are seeking an experienced and detail-oriented Administrative Assistant to join our team. The successful candidate will play a crucial role in supporting our daily office operations and ensuring administrative efficiency. This position offers an...
-
Administrative Assistant
4 weeks ago
Dubai, Dubai, United Arab Emirates IIQAF Full timeWe are seeking a dedicated and detail-oriented Administrative Assistant to join our dynamic team. In this role, you will be essential in ensuring the smooth and efficient operation of our office environment. As an Administrative Assistant, you will handle various tasks that range from managing correspondence to providing exceptional support to our team...
-
Administrative Assistant
3 weeks ago
Dubai, Dubai, United Arab Emirates Midis Group Kuwait Full timeCompany: MINDWARE TECHNOLOGY TRADING L.L.C. Job Title Administrative Assistant Job Scope The Administrative Assistant is accountable for providing high-level administrative support to the Direct Manager and the team in an efficient and timely manner while performing various clerical and administrative functions. Main Duties and Responsibilities Provide...
-
Administrative Assistant
20 hours ago
Dubai, Dubai, United Arab Emirates Rocky Real Estate LLC Full timeWe are looking for a skilled multi-tasker with excellent communication skills to join us on our journey of success by providing outstanding administrative support to our team.Responsibilities:1. Provide administrative support to the team.2. Manage correspondence and communications.3. Assist with clerical and secretarial tasks.4. Support customer service...
-
Administrative Assistant
20 hours ago
Dubai, Dubai, United Arab Emirates Hogar Properties Full timeBachelor of Business Administration (Management)Nationality: Any NationalityVacancy: 1 VacancyJob DescriptionPosition Overview:Our real estate company is looking for a detail-oriented and organized Administrative Assistant to support daily office functions and assist the team in providing seamless operations. The ideal candidate will manage a variety of...
-
Administrative Assistant
6 days ago
Dubai, Dubai, United Arab Emirates IIQAF Full timeWe are seeking a dedicated and detailoriented Administrative Assistant to join our dynamic team. In this role you will be essential in ensuring the smooth and efficient operation of our office environment. As an Administrative Assistant you will handle various tasks that range from managing correspondence to providing exceptional support to our team members...
-
Administrative Assistant
3 weeks ago
Dubai, Dubai, United Arab Emirates Firm Full timeAdministrative Assistant (Ukrainian or Russian-Speaking)About HPL Yamalova & Plewka DMCCHPL Yamalova & Plewka DMCC (" LYLAW ") is a Dubai-based general practice law firm that offers practical and tailored legal solutions for both corporate clients and individuals. We are committed to excellence, integrity, and efficiency, and we pride ourselves on fostering...
-
Administrative Assistant
2 days ago
Dubai, Dubai, United Arab Emirates Luna pr Full timeLuna PR is an award-winning PR and marketing agency specializing in blockchain, crypto, fintech, and emerging technologies. We help visionary brands amplify their presence through cutting-edge strategies and storytelling. As we continue to grow, we are looking for a professional, detail-oriented Administrative Assistant to join our team onsite and ensure...
-
Administrative Assistant
2 days ago
Dubai, Dubai, United Arab Emirates 7 Management Full timeJob LocationDubai,United Arab EmiratesExperience2 to 3 yearsQualification LevelGraduateJob FunctionAdministration / Commercial OperationsSkillsetUAE experienceJobseeker NationalityJobseekers from any countryAdministrative AssistantJob Location : UAERequirements:Graduate or equivalent education is required.2 to 3 years of administrative assistant experience...
-
Administration Assistant
40 minutes ago
Dubai, Dubai, United Arab Emirates Omanyp Full timeOur client is a leading player in the Financial Services industry. They are a large organisation based in Dubai, known for their commitment to excellence and focus on employee development.Responsibilities:1. Provide efficient administrative support to Directors and Executives.2. Manage diaries, organise meetings and appointments.3. Prepare and edit...
-
Administrative Assistant
6 days ago
Dubai, Dubai, United Arab Emirates Gentis Full timeGentis Group is a dynamic and forward-thinking recruitment company that believes in the power of digitalization combined with a human touch.We are seeking an Administrative Assistant to support our operations and ensure everything runs smoothly.As an Administrative Assistant, you will be a key support pillar for the team, handling day-to-day administrative...
-
Administrative Assistant
2 days ago
Dubai, Dubai, United Arab Emirates Al Fath Group Full timeAl Fath Group is a well-established company in the region, looking for a talented Administrative Assistant to manage various administrative tasks and provide exceptional support to the team.Key Responsibilities:Communication and Coordination: Respond to patient inquiries and coordinate appointments with a high level of professionalism and courtesy.Support...
-
Administrative Assistant
2 days ago
Dubai, Dubai, United Arab Emirates FLC Group of companies Full timeFLC Group of companies Dubai, United Arab EmiratesWe are looking for a highly organized and proactive Admin Assistant to support our daily operations. The ideal candidate will be responsible for handling administrative tasks, coordinating office activities, and ensuring smooth workflow within the company.Location: Dubai, UAESalary: AED 2,500 - 3,500 per...
-
Administrative Assistant
6 days ago
Dubai, Dubai, United Arab Emirates AGMC Full timeWe are looking for a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be supporting our daily administrative tasks and ensuring smooth office operations. Proficiency in Microsoft Excel is essential for this role, as you will be handling data entry, analysis, and reporting tasks. Additionally, this...
-
Administrative Assistant
40 minutes ago
Dubai, Dubai, United Arab Emirates AGMC Full timeWe are looking for a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be supporting our daily administrative tasks and ensuring smooth office operations. Proficiency in Microsoft Excel is essential for this role, as you will be handling data entry, analysis, and reporting tasks. Additionally, this...
-
Administration Assistant
3 days ago
Dubai, Dubai, United Arab Emirates Tiger Recruitment Full timeAdministration Assistant (Emiratization)Emiratization Receptionist / Administrative Assistant – American Professional Services firm | Dubai.Our client is seeking a Receptionist / Administrative Assistant to support its Dubai office operations. This role involves front-desk management, administrative support, and translation tasks, ensuring the smooth...