Purchasing Specialist
4 days ago
Job Title : Purchasing Specialist / Purchasing Assistant / Procurement Officer
Job Overview :
The Purchasing Assistant will support the procurement team by managing day-to-day purchasing tasks, including processing purchase orders, tracking deliveries, and maintaining supplier relationships. The role requires excellent communication and organizational skills to ensure smooth and timely purchasing operations.
Key Responsibilities :
- Purchase Orders : Prepare and process purchase orders based on stock needs and sales forecasts.
- Supplier Communication : Contact suppliers for order follow-ups, delivery status, and resolving any order-related issues.
- Inventory Coordination : Work closely with the inventory team to ensure that stock levels are adequate and reorder points are maintained.
- Price Comparison : Assist in gathering and comparing quotes from multiple suppliers to ensure cost-effectiveness.
- Documentation : Maintain and update purchasing records, including order details, invoices, and supplier contracts.
- Deliveries : Track orders to ensure timely delivery and resolve any discrepancies between ordered and received items.
- Basic Negotiations : Assist with negotiating prices and delivery terms for small or routine orders.
- Quality Control : Report any quality issues with received items to the appropriate department for resolution.
Qualifications :
- High school diploma or equivalent (Bachelor's degree in Business or a related field is a plus but not required).
- Previous experience in a purchasing or administrative role (preferably in retail or a related industry).
- Good communication and negotiation skills.
- Proficiency in Microsoft Office (especially Excel) and basic procurement software.
- Ability to work well under pressure and handle multiple tasks efficiently.
Preferred Skills :
- Basic understanding of inventory management and retail purchasing processes.
- Attention to detail and strong organizational skills.
- Willingness to learn and adapt to purchasing trends and systems.
Salary : To be discussed during the interview
Job Type : Full-time
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