Administration Officer

2 weeks ago


Dubai, Dubai, United Arab Emirates General Civil Aviation Authority (GCAA) Full time

Licensing Activities and Support
Assist the line manager on day-to-day activities with regards to various requirements of the Department.
Administer day-to-day activities with focus on providing assistance to the line manager. Works on diary management, conveying directions, or requests offering support while maintaining role efficiency.
Initiate requisitions for office supplies and ensure availability of supplies at all times.

Communication
Manage all inbound and outbound communications of the line manager, including letters, mails, and announcements, to ensure accurate dissemination of information. Write and edit correspondence, utilizing extensive knowledge of the organization's processes and procedures.
Communicate with key external parties or internal business to seek, furnish, and follow up on essential required information.
Receive and guide visitors to the office ensuring all arrangements for meetings and presentations are made to facilitate smooth implementation.

Certification and Licenses
Produce the relevant certificates/approvals and/or recommend for certification/approval.
Administer the examination process in the relevant area while ensuring continued compliance with standards, procedures, and policies.
Provide support in safety-related investigations, coordinating support where operational issues are relevant to the inspectors.
Process the licensing applications in line with the approved policies, standards, and procedures.

Document Management
Maintain a comprehensive record of relevant certification, reports, recommendations, and general documents to ensure an accurate record and evidence base.
Receive, classify, consolidate, and/or summarize documents and information, maintaining records of documents processed according to standard procedures to facilitate use by Management/Inspectors.
Organize and maintain the section filing system to ensure compliance with GCAA record management procedures (Archiving activities).
Investigate and research files and documents to establish or clarify facts required to progress queries raised internally or externally.
Maintain and organize the retention of approved manuals and other related documents for quick reference.

Safety Policy / Safety Promotion and Culture
Assist in the implementation of safety promotion activities to disseminate and nurture a safety awareness culture in the UAE civil aviation industry and to keep industry players abreast of changes to relevant rules, regulations, and other aviation safety developments.

Administration of Sectional Correspondence and Customers
Handle daily customer services and customer relations on applications for approvals, certificates, permits, documentation submissions, and payment of fees/dues and other administrative issues.
Administer the preparation, distribution, and collection of application forms from various applicants and provide assistance in filling the respective forms to ensure accuracy and completeness of data and information.
Give input to received complaints and grievances from applicants to ensure that they are properly logged and forwarded to the department or individual concerned.
Prepare draft correspondence to operators regarding various concerns and submit to the line manager for signature to ensure that all communications are properly and timely relayed to the individual concerned.
Issue and release licenses and certificates to individuals concerned to ensure that proper control of issuance is observed, and the rightful applicant is receiving the license.
Participate as necessary in the front office and customer office for personal licensing to ensure that applicants and visitors are properly assisted in their business transactions with the department.

Reporting
Ensure that all functional reports are prepared timely and accurately and meet GCAA requirements and quality standards.

Health, Safety, and Environment within GCAA
Ensure compliance with all relevant health, safety, quality, and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high-quality products/services, and a responsible environmental attitude as per IMS available standards.

Other Tasks/ Accountability
Perform additional tasks relevant to the role/area of expertise as requested by management to achieve the objectives/commitments.

KNOWLEDGE, SKILLS AND EXPERIENCE:
Completed secondary education or equivalent from a recognized institution with 3 years experience in an administrative role.

#J-18808-Ljbffr
  • Office Administrator

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Client of Talentmate Full time

    We are seeking a detail-oriented and efficient Office Administrator to join our team. The ideal candidate will be responsible for managing office supplies, organizing company records, scheduling appointments, and providing administrative support to staff members. The Office Administrator will also be tasked with coordinating office activities, handling...


  • Dubai, Dubai, United Arab Emirates Nomada Les Arts Nomades Cie Full time

    Nomada Les Arts Nomades Cie is a leading event management company with a strong legacy of excellence. We specialize in crafting memorable experiences for a diverse range of clients and are seeking a dedicated Administrative Officer to join our dynamic team.About the Role:Manage office operations, ensuring smooth day-to-day activities and maintaining...


  • Dubai, Dubai, United Arab Emirates Criticalservices Full time

    Address: 12th floor, Damac business tower, Business bay, DubaiAdministrative OfficerJob Description:We are currently seeking a skilled and proactive Administrative Officer to join our team and play a key role in ensuring the efficient and smooth operation of our office and administrative functions.If you're a motivated and well-organized individual with a...

  • Office Administrator

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Estemarat Group Full time

    We are seeking a highly organizedand proactive Office Administrator to join our team in Dubai. Theideal candidate will be responsible for managing daily officeoperations coordinating administrative tasks and ensuring smoothworkflow within theorganization.KeyResponsibilities:Overseeoffice operations ensuring efficiency andorganization.Manage...

  • Office Administrator

    3 weeks ago


    Dubai, Dubai, United Arab Emirates Estemarat Group Full time

    We are seeking a highly organizedand proactive Office Administrator to join our team in Dubai. Theideal candidate will be responsible for managing daily officeoperations coordinating administrative tasks and ensuring smoothworkflow within theorganization.KeyResponsibilities:Overseeoffice operations ensuring efficiency andorganization.Manage...

  • Office Administrator

    2 weeks ago


    Dubai, Dubai, United Arab Emirates master moves chess club Full time

    MASTER MOVES CHESS CLUB is looking for a highly organized and detail-oriented Office Administrator to manage daily operations and support our growing chess community. Responsibilities: Handle administrative tasks, including scheduling, emails, and record-keeping Assist with tournament organization and class coordination Manage customer inquiries and...

  • Office Administrator

    2 weeks ago


    Dubai, Dubai, United Arab Emirates GIS Drones Full time

    As an Administrative Assistant at GISDrones, you will play a pivotal role in ensuring the smooth and efficient operation of the company's administrative functions. You will support the department head and executives by managing schedules, handling communications, and coordinating office activities. Your role will require strong organizational skills,...


  • Dubai, Dubai, United Arab Emirates BSS Trading LLC Full time

    BSS is a leading broadcast and professional AV solutions provider, specializing in system integration, distribution, and technical services across the Middle East and Africa. We are looking for a highly organized and proactive Office Administrator to join our team in Dubai.Key ResponsibilitiesAssist in organizing company events, meetings, and training...

  • Office Administrator

    21 hours ago


    Dubai, Dubai, United Arab Emirates ASASAT REAL ESTATE LLC Full time

    We are seeking a skilled and experienced Administrative professional with a background in Real Estate to join our team. The ideal candidate will have hands-on experience in real estate listings, property management, and administrative tasks. Key Responsibilities: Manage Real Estate Listings: Create, update, and maintain property listings on multiple...


  • Dubai, Dubai, United Arab Emirates SGS Full time

    Provides administrative support toOperations Control on the daytodayactivities.Assist the operations inregistration of jobs/samples in appropriatesfilesEnsure all jobs are invoiced promptly andcorrectlyAnswer phone calls and assist thecustomer appropriatelyPreparation of monthlyreports with respect to revenue andexpensesArchiving of job files for long...


  • Dubai, Dubai, United Arab Emirates SGS Full time

    Provides administrative support toOperations Control on the daytodayactivities.Assist the operations inregistration of jobs/samples in appropriatesfilesEnsure all jobs are invoiced promptly andcorrectlyAnswer phone calls and assist thecustomer appropriatelyPreparation of monthlyreports with respect to revenue andexpensesArchiving of job files for long...

  • Office Administrator

    3 weeks ago


    Dubai, Dubai, United Arab Emirates SURFACE ELEVEN Full time

    As an Office Administrator Secretary, you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will be required to assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests, or issues and will...

  • Office Administrator

    2 weeks ago


    Dubai, Dubai, United Arab Emirates manpower middle east Full time

    Manage office and adminworksArrange shipments with Aramex and othersto and from all countriesManage all Bankdocumentation and communication with ENBD on related letters ofcredits and related paperworkCollect documentsto issue and process visaCreate and follow upthe purchasing requests related to the manager approval to meet theoffice needs (e.g., office...


  • Dubai, Dubai, United Arab Emirates Robert Walters Full time

    Job OverviewWe are seeking an experienced Office Administrator to lead our Dubai office team. As a key member of our People and Culture department, you will be responsible for ensuring compliance with relevant employment laws in the UAE.This role requires strong organizational and time management skills, excellent communication and interpersonal skills, as...

  • Office Administrator

    4 weeks ago


    Dubai, Dubai, United Arab Emirates manpower middle east Full time

    Manage office and adminworksArrange shipments with Aramex and othersto and from all countriesManage all Bankdocumentation and communication with ENBD on related letters ofcredits and related paperworkCollect documentsto issue and process visaCreate and follow upthe purchasing requests related to the manager approval to meet theoffice needs (e.g., office...


  • Dubai, Dubai, United Arab Emirates Navi Safe Glass Full time

    Job Responsibilities Manage daily office operations by coordinating administrative activities and ensuring a smooth workflow. Act as the primary point of contact for internal and external communications, demonstrating professionalism and discretion. Schedule and coordinate meetings, including preparing agendas and taking minutes to ensure effective...


  • Dubai, Dubai, United Arab Emirates vacancies - jobboard Full time

    Looking for immediate vacancy for the position of Office Administrative and Documentation for a shipping company in Dubai.Good knowledge of English and Hindi languages.Good knowledge of MS Office and computer skills.Residence/Family Visa Holders only for Indians.Basic accounting and logistics knowledge is an advantage.Job SpecificationVesta Mashreghi...


  • Dubai, Dubai, United Arab Emirates Sunrise Community, Inc. Full time

    Company OverviewSunRice is an Australian ASX-listed branded food group, comprising multiple businesses, assets, and operations across Australia, New Zealand, the Middle East, the United States, the Pacific Islands, and Asia.We are committed to creating a diverse and inclusive workplace, where everyone feels valued and respected. Our goal is to provide a...


  • Dubai, Dubai, United Arab Emirates Genesis Real Estate Brokerage Full time

    We are seeking a highly organized and detail-oriented professional to join our team as an Office Administrator. The ideal candidate will play a crucial role in managing administrative tasks related to property operations, ensuring smooth day-to-day management, and providing excellent support to tenants, landlords, and property...

  • Office Administrator

    17 hours ago


    Dubai, Dubai, United Arab Emirates Client of Talentmate Full time

    Job SummaryWe are looking for a highly motivated and experienced Front Office Receptionist to join our Client of Talentmate team. As the first point of contact for our company, you will play a vital role in providing exceptional customer service and ensuring the smooth day-to-day operation of our office.ResponsibilitiesWelcoming visitors and directing them...