Corporate Front OfficeOffice Coordinator ArabicSpeaker

3 weeks ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Black Pearl Consult Full time

We are currentlyworking on behalf of a large investment holding group based in AbuDhabi and they are looking to hire a Corporate Frontoffice/Office Coordinator (Arabic Speaker) to join theirteam.

CorporateFront Office is the first pointof contact for the company and will provide administrative supportacross the organization. The receptionist will handle the flow ofpeople through the business. Will welcome and greet guests will becoordinating with all the front desk transactions and activitiesincluding distributing correspondence and redirecting phone callsmessages will support other members of the team with variousdaytoday administrative tasks including coordinating travelrequirements assisting with billing reports room and calendarbookings and admin tasks. Duties include delivery of highqualityservice in a timelymanner.

KeyResponsibilities:

Ensure receptionarea is tidy and presentable and with all necessary stationerymaterials form brochure envelops pensetc.
Order officesupplies including pantry supplies and maintaining inventorystocks.
Maintainemergencies details and information first aid etc. in a timely andeffectivemanner.
Coordinate withany maintenance issues office equipments
Assist themanagement from time to time on any clericalrequirements.
Serve visitorsby greeting welcoming directing and announcing themappropriately.
Answer screenand forward any incoming phone calls & emails whileproviding basic information whenneeded.
Provide basicand accurate information inperson and viaphone/email.
Receive and sortdailymail/deliveries/couriers.
Maintainsecurity by following procedures and controlling access (monitorlogbook issue visitorbadges)
Updateappointment calendars and schedule meetings/appointmentscoordination of any meeting booked andarranged.
Ensure thatmeeting rooms are organized andtidy.
Ensure meetingsrooms are booked accordingly asrequested.
Ensureguests/visitors are put in visitor s listaccess.
Perform any adhoc administration task assigned that may include transactionaladministration such as PR utility bills magazine newspaperssubscriptionsetc.
Perform otherclerical receptionist duties such as filing photocopying etc. whilemaintaining confidentiality andprofessionalism.

Requirements Proven 23 yearsexperience in administration and reception field with a BachelorDegree in general Administrations/Education &Management.
Proficiency withMicrosoft Office hands on experience with office equipment s (e.g.fax machines andprinters).
Ability to workunder pressure.
Professionalattitude and appearance solid written and verbal communicationskills resourceful and proactive when issues arise with excellentorganizational skills multitasking time management skills with theability to prioritizetasks.
Commendablecustomer serviceprofessional

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Disclaimer:

Pleasenote that Black Pearl will never ask candidates for any payment inexchange for our services. Our services are free to candidates withthe recruitment fee paid by our clients. If you receive any emailsSMS or calls requesting payment before your application can beprocessed please report it by emailing or contacting ourofficeat.



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