Personal Assistant to Cluster General Manager atInterContinental Residences Dubai Business Bay

4 weeks ago

Dubai, Dubai, United Arab Emirates Talent Pal Full time

Do you have a passion for creatingunforgettable experiences for others If so we invite you to embarkon a career journey like no other at InterContinental Hotels Group(IHG)

InterContinental Residences Dubai BusinessBay is nestled in the heart of Dubais bustling business districtproviding a sanctuary of tranquillity amidst the citys vibrantlandmarks. Located just a short distance from the outstanding DubaiMall and the aweinspiring Burj Khalifa hotels strive to provide theepitome of luxury and lifestyle filled with elegance andsophistication.

With the combination of 176meticulously designed rooms each offering unparalleled comfort andstyle guests will be immersed in a world of grandeur. If youd liketo embrace a wider world of experiences and opportunities wed liketo welcome you to join the team as Personal Assistant toCluster General Manager and let us help you create acareer journey like no other.

As aprofessional in your role your responsibilities and essential jobfunctions will include but are not limitedto:

  • Manage the ClusterGeneral Managers calendar including scheduling meetingsappointments and travel arrangements.
  • Prepareand organize documents for meetings ensuring all necessarymaterials are ready and accessible.
  • Act as theprimary point of contact for internal and external communicationsliaising with department heads clients andvendors.
  • Draft proofread and respond to emailsmemos and other correspondence on behalf of the GeneralManager.
  • Schedule and coordinate meetingsincluding preparing agendas taking minutes and following up onaction items.
  • Organize team briefings andpresentations ensuring all participants are informed andprepared.
  • Assist in managing various projectswithin the hotel cluster by conducting research compiling data andpreparing reports.
  • Help track project timelinesand deliverables ensuring alignment with hotel goals andstandards.
  • Arrange travel logistics for theGeneral Manager and other executives including flightsaccommodations and itineraries.
  • Prepare travelexpense reports and ensure adherence to budgetaryguidelines.
  • Assist in planning and organizinghotel events conferences and teambuilding activities includingvenue selection and logistics.
  • Assist inaddressing guest feedback and concerns by coordinating responsesand followups with the appropriatedepartments.
  • Handle sensitive information withdiscretion and maintain confidentiality at alltimes.
  • Support the smooth operation of theoffice by managing supplies equipment and facilities asneeded.
  • Assist in onboarding new team membersand maintaining employee records.
  • Ability towork collaboratively with diverse teams and maintain professionalrelationships.
  • Strong problemsolving skills anda proactive approach to tasks.
  • High level ofintegrity and confidentiality in handling sensitiveinformation.

Ideally youshould possess some or all the following qualifications andexperience:

  • Bachelors degreein Hospitality Management Business Administration or a relatedfield preferred.
  • Minimum of 3 years ofexperience in an administrative or personal assistant rolepreferably within the hospitalityindustry.
  • Experience in a hotel ormultiproperty management setting is aplus.
  • Proficient in Microsoft Office Suite(Word Excel PowerPoint Outlook) and other relevantsoftware.
  • Strong organizational andmultitasking skills with the ability to prioritize taskseffectively.
  • Excellent written and verbalcommunication skills.
  • Ability to work underpressure and manage time efficiently to meetdeadlines.
  • Willingness to adapt to changingpriorities and work outside regular hours whennecessary.
  • Familiarity with hotel managementsoftware (e.g. Opera Fidelio) is anadvantage.
  • Knowledge of industryspecificpractices and trends may bebeneficial.

In return well give you acompetitive financial and benefits package and the chance to workwith a great team of people. Most importantly well give you Room tobe yourself.

Our mission is to welcome everyoneand create inclusive teams where we celebrate differences andencourage colleagues to bring their whole selves to work. IHGHotels & Resorts provides equal employment opportunities toapplicants and employees without regard to race color religion sexsexual orientation gender identity national origin protectedveteran status or disability. We promote a culture of trust supportand acceptance. Always welcoming diverse backgrounds experiencesand perspectives.

IHG gives every member of theteam the room they need to belong grow and make a difference in acollaborative environment. We are committed to supporting wellbeingin your health lifestyle and workplace.

We are anequal opportunities employer.

As theworlds first and most global luxury hotel brand InterContinentalHotels & Resorts has pioneered international travel sincethe 1940s we are passionate about sharing our renownedinternational knowhow and cultural wisdom in truly impressivesurroundings. We all take great pride in being genuine ambassadorsof the InterContinental brand and to be part of the brand you willhave a thirst for travel passion for culture and appreciation fordiversity. We create inspiring experiences for those seeking aricher perspective on the world. If youd like to embrace a world ofopportunities wed like to welcome you to the worlds mostinternational luxury hotel brand.

Dont quite meet everysingle requirement but still believe youd be a great fit for thejob Well never know unless you hit the Apply button. Start yourjourney with us today.


This job hasbeen sourced from an external job board.
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