Middle East and Africa Corporate Governance

2 days ago

Abu Dhabi, United Arab Emirates Total Energies Full time
Context & Environment

The affiliates under the perimeter are still new and procedures and processes have to be implemented. The employees need to be trained and accompanied in the implementation of the new processes.

Activities

CORPORATE GOVERNANCE & COMPLIANCE
  • Report regularly to the senior management concerning updates of general Company and local procedures and policies.
  • Ensure the proper implementation of Company policies and procedures.
  • Arrange training or informational meetings (when deemed necessary) for new procedures, modified procedures and procedures that need a reminder in addition to developing effective communication, materials and avenues in order to relay the required information to the entity and respective key stakeholders.
  • Create standardized documentation for all forms and procedures to ensure continuity.
  • Liaises with all other departments for follow-up of implementation of audit recommendations and management action plans.
  • Roll out of any new Compliance policies and procedures as dictated by the Company or local legislation.
  • Carry out ad hoc analysis whenever required
  • Apply the Company Compliance requirements and monitor its appropriateness.

COMPLIANCE
  • Conduct proactive compliance assessments of business activities and strategies to ensure compliance with applicable rules and regulations;
  • Implement Compliance program in MEA region in accordance with the Company norms;
  • Present and promote compliance program across all operational and functional entities in the region
  • Circulate the various internal rules and regulations adopted (once they have been transcribed into the relevant referential) and ensuring their application;
  • Perform activities required of Compliance Officers and to the Fraud Risk Coordinators in accordance with the directives, "métier procedures" or recommendations, including the due diligence tasks that are required therein;
  • Regarding due diligences, ensure double approval (at local CO and REN CO level) for DD as per HQ criteria (to be reviewed annually).
  • Alert the Branch Compliance Officer and the REN Compliance Officer team of any violation of the rules and/or any incident of corruption that comes to his/her attention, and keeping the CO and REN Compliance Officer team abreast of the status of the case;
  • Analyze incident of fraud (or fraud attempts) transmitted to him/her and, if relevant, defining, coordinating and structuring an action plan, ensuring follow-up with the help of the REN Compliance Officer team and of the Branch Fraud Risk Coordinator as needed;
  • Alert immediately the REN Compliance Officer team and the Branch Fraud Risk Coordinator and any identified functions at branch or corporate level in certain incidents (or attempts) of fraud;
  • Provide assistance to the different sectors of the entity on directives and procedures relating to compliance framework and program;
  • Coordinate with the BCO, REN Compliance Officer team or Affiliate's HR Division, promoting training tools (including e-learning) and raising-awareness and training actions required by compliance program and monitoring performance indicators giving the participation levels within the region;
  • Monitor regional compliance actions across all entities, the directive and norms are being followed properly;
  • In liaison with the REN Compliance Officer team, the BCO Team, the local Legal Affairs Department and with external counsel as necessary, maintaining up to date information on the legal situation regarding Anti-Corruption laws, rules, and regulations in the country, and communicating this information to the BCO and REN Compliance Officer team;
  • Report periodically on compliance activities to the REN Compliance Officer team, the BCO, and annually to hub MD; maintaining the necessary reporting data in order to accomplish these reporting requirements.
  • Work with the various stakeholders (GRP, business departments, internal control, legal and external resources) to identify improvements to be made to compliance processes.
  • Realize the 11 anti-corruption accounting controls annually for the entities in your perimeter.

RISK MANAGEMENT
  • Implementation of the Enterprise Risk Management (ERM) for each legal entity. Organize meetings with Mancom member to identify the risks by department, analyze the risks, evaluate/rank the Risk., treat or control Risk, monitor and review risk, conduct missions to ensure these risks are adequately hedged.
  • Define the action plan to mitigate the risks describe in the risk mapping and follow up.
  • Ensure Key Risk Indicator report is issued on a periodic basis to Senior Management.
  • Promote the "whistle blowing" mechanism for the Anti-Corruption & Compliance directive.

INTERNAL AUDIT
  • Follow-up on the implementation of recommendations given by Company auditing entities (Assistance Affiliate, Corporate Audit Company, etc..) including, most notably, post mission follow-up.
  • Discuss with each department manager regarding various issues of business, risk, and propose an audit plan to be vetted and approved by the Corporate Affairs Director & final validation by the Managing Director.
  • Produce internal audit reports on a regular basis to validate compliance with respective procedures.
  • Conduct routine audits for all operations in all departments to ensure proper business conduct, ensure that results are published to the Management Committee.
  • Conduct annual internal audit on the key business functions.

INTERNAL CONTROL
  • Draft and implement internal control procedures.
  • Responsible for the implementation of the Company's rule "Essentials of Internal Control".
  • Formalization of controls with operational staff (IT, Finance, purchasing, business dev.).
  • Implementation of archiving/centralization of documentation.
  • Blank testing of the various controls.
  • Follow-up of recommendations following Internal Control test results.
  • Assistance missions on the implementation of internal control within the entities in the region.
  • Follow-up of action plans resulting from audits and Essentials of Internal Control.
  • Support to the Compliance Officer for the realization of the 11 anti-corruption accounting controls annually for the entities in your perimeter (if applicable). Organization of the Internal Control framework.
  • Implementation of a Regulatory watch link to Internal Control functions.

HSE OBJECTIVES
  • Strict adherence and compliance towards Company QHSE policy with high Quality of QHSE performance and complying with affiliate's QHSE Policy, Procedures & specific rules & regulations applicable to the area of activity at all time.
  • Participate in the training program to acquire QHSE knowledge and impart this training to colleagues as and when required by Management.
  • Reporting of near misses, incidents, hazards & injuries to line Manager within the time frame as required by Quality, HSE, Energy policies and Manuals.

Candidate Profile

Education: Bachelor degree or higher

Knowledge : General corporate compliance, audit experience in an International work environment, process procedures & process engineering, accounting standards

Skills: Strong interpersonal & communication skills, ability to work with all levels of organization, strong presentation skills, ability to multi-task, attention to detail, MS Power Point and Word, Experience in SAP applications is highly desirable

Experience: 10 years+ with a preference towards candidates with prior/familiar knowledge of TotalEnergies Company Rules

Language: English & French

Additional Information

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

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