Administrative Assistant

3 weeks ago


Dubai, Dubai, United Arab Emirates Energy Jobline Full time
  • Screen incoming mail and telephonecalls, draft responses, redirect correspondence and callers to theappropriate personnel and obtain additional information wherenecessary.
  • Provide a time management/ diaryservice on behalf the Director/ Manager in order to ensureeffective time usage and to avoid conflictingschedules.
  • Design, organize and implementappropriate filing and record management systems to ensure thatrecords are always current and accessible withease.
  • Assist the Director/ Manager in preparingpresentations, graphs, and statistics in order to ensure they arefully prepared for their meetings.
  • Organize andoversee all aspects of meetings held by the Director/ Managerincluding venue arrangements, invitations, memos, reports andminutes of meetings.
  • Observe and apply strictlevels of confidentiality and discretion in all matters related tothe performance of role in order to ensure that the Director/Manager (and as an extension Nawah's) intellectual propertyis guarded at all times.
  • Coordinate travelarrangements with travel coordinators for the Director/Manager.
  • Act as a Subject Matter Expert (SME)on travel and expense policies and procedures including use ofHuman Resources Management System (HRMS)system.
  • Process invoices on behalf of theDirector/ Manager in liaison with the procurement and finance teamensuring compliance with Nawah's procurement and financeprocedures.
  • Produce various forms ofdocumentation such as reports, presentations, memos and e-mails asrequired by the Director/ Manager to ensure that well written,consistent, accurate and timely documentation originates from theDirector/ Manager.
  • Arrange office supplies andstationary needed by the Division/ Department and ensure theiravailability at all times.
Key Skills
Administration
Employment Type :Full-time
Department / Functional Area: Administration
Experience: 2 Years - 0 Years years
Gender: Male
Vacancy: 1
Joining Date: Fri, 24 Jan2025

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