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Administrative Assistant I

4 weeks ago

Sharjah, Sharjah, United Arab Emirates Crescent Petroleum Full time
Roles and responsibilities

We are seeking a highly organised andproactive Administrative Assistant to provide personal support witha variety of tasks, ranging from diary management to propertymaintenance. The ideal candidate will demonstrate strong attentionto detail, effective communication skills, and the ability tomanage multiple tasksefficiently.

ESSENTIALFUNCTIONS

AdministrativeSupport:

  • Assist withresearch and creation of documents, such as travelitineraries.
  • Make reservations for restaurants,medical appointments, etc.
  • Liaise with relevantparties to book medical appointments and schedulemeetings.
  • Coordinate shipments and deliveriesas needed.
  • Perform ad hoc photocopying andscanning tasks.
  • Provide general administrativesupport, as required, to ensure smooth officeoperations.

Property MaintenanceAssistance:

  • Liaise withcontractors and assist in sourcing quotes for requiredservices/works.
  • Help manage inventories,including warehouse stock, and ensure properorganisation.

PurchasingSupport:

  • Print andframe photos as requested.
  • Assist in sourcingand purchasing gifts as needed.
  • Handlemiscellaneous purchasing tasks asdirected.

MembershipsManagement:

  • Manage allmemberships and ensure relevant information is up todate.

Artwork DatabaseManagement:

  • Input andorganise artwork details in the database, maintaining accuracy andconsistency.

ChristmasGifting:

  • Manage andverify accuracy of Christmas gifting distributionlists.
  • Assist in sourcing gift options andpurchasing hampers.
  • Support logistics ofdistribution, including liaising with couriers and drivers for handdelivery.

ExpenseForms:

  • Complete expenseclaim forms for CEO and ensure timely reimbursement with theaccounts team

Minimum Educational, TechnicalQualifications/CertificationsRequired

  • Collegediploma in a commercial or businessdiscipline.

Minimum Professional ExperienceRequired

  • 3 years ofexperience in administration and office-relatedactivities.
  • Strong organisational skills with akeen eye for detail.
  • Proficiency in MicrosoftOffice Suite (Word, Excel, Outlook)
  • Excellentcommunication skills, both written andverbal.
  • Ability to work well in a team-orientedenvironment and manage multiple tasksefficiently.
Desired candidate profile

1.OrganizationalSkills

  • Ability tomanage multiple tasks, prioritize them effectively, and keepeverything running smoothly.

2.CommunicationSkills

  • Strong verbaland written communication to interact with colleagues, clients, andvendors clearly andprofessionally.

3. TimeManagement

  • Being ableto balance competing priorities and meet deadlines iscrucial.

4. Attentionto Detail

  • Ensuringaccuracy in tasks such as scheduling, preparing reports, andhandling documents.

5.TechnologyProficiency

  • Familiaritywith office software (Microsoft Office Suite, Google Workspace) andany specialized software for managing projects, scheduling, orcommunication (e.g., CRM systems, project managementtools).

6.Problem-Solving

  • Theability to identify issues and find solutions, whetherit's an urgent issue in the office or a logisticalproblem with a client.

7.Multitasking

  • Handlingseveral responsibilities at once without losing focus on any ofthem.

8. CustomerService

  • Helpingvisitors or clients with inquiries, and providing a positiveexperience.

9.Confidentiality andDiscretion

  • Handlingsensitive information appropriately and maintainingconfidentiality.

10.Adaptability

  • Beingable to quickly adjust to changes in priorities, workloads, oroffice environments.

11.Teamwork andCollaboration

  • Workingwell with others, including other assistants, managers, anddepartments.
Key Skills
Administrative Operations,AdministrativeTasks,Administrative Abilities
Employment Type: Full-time
Department / FunctionalArea: Administration
Experience: Not Mentioned years
Gender: Male
Vacancy: 1
Joining Date: Sat, 01 Mar2025