Administrative Coordinator
3 weeks ago
JOB TITLE:AdministrativeCoordinator
LOCATION:Dubai
TYPE:Fulltime
YRS OF EXP: 2 Yearsof experience in an administrative or coordinationrole
Package5K7K(AED)
POSITION SUMMARY
OurClient a leading firm into Financial services is looking for aproactive and detailfocused Administrative Coordinator to assisttheir team in managing operations overseeing activities andoptimizing administrative workflows. The successful candidate willserve as a key communication and organizational hub for the teamensuring the seamless execution of daily tasks and strategicinitiatives.
DUTIES ANDRESPONSIBILITIES
- AdministrativeSupport:
- Managecalendars schedule meetings and coordinateevents.
- Draft and distribute internal andexternal correspondence reports andpresentations.
- Maintain organized records filesanddatabases.
- CoordinationandCommunication:
- Serveas a liaison between departments clients andvendors.
- Facilitate communication to ensurealignment on goals and deadlines.
- Organizeonboarding processes for new team members and assist withtraining.
- ClientSupport &FollowUp:
- Provideongoing support to clients addressing inquiries and resolving anyissues.
- Follow up every 72 hours on allrequests until the process iscomplete.
- Emphasize the need to build andmaintain strong relationships with clients to better understandneeds and ensure ongoing satisfaction. This includes regularcheckins and providing tailoredsolutions.
- OperationsManagement:
- Overseeprocurement and inventory of office supplies andequipment.
- Support the planning and executionof projects ensuring timelines are met.
- Monitorand report on the progress of keyinitiatives.
- FinancialAssistance:
- Prepareand process expense reports invoices and budgetupdates.
- Assist with basic financial trackingand reconciliation.
- Network with bankers toexpand the list of availableoptions.
- ProcessImprovement:
- Developand implement new procedures to streamlineoperations.
- Identify inefficiencies inadministrative workflows and proposesolutions.
- IndustryKnowledge &Updates:
- Stayupdated on industry trends to provide informed guidance to clientsand internalstakeholders.
KNOWLEDGE ANDSKILLS
Education:
- Bachelors degree in business administrationmanagement or a related field preferred.
Experience:
- 2 years of experience in an administrative orcoordination role.
Skills andCompetencies:
- Proactive andOrganized: Ability to manage and coordinate varioustasks and processes efficiently; Ability to work independently andcollaboratively in a fastpacedenvironment.
- Communication:Excellent verbal and written communication to liaise withclients.
- Attention toDetail: Ensure all documents are properly renamedfiled and reviewed before submission to avoid errors andrejections.
- Client RelationshipManagement: Provide excellent service to clients toensure satisfaction andretention.
- TechnicalSkills: Basic knowledge of Zoho Books and CRM;Strong skills in Microsoft Office Suite (Word Excel PowerPointOutlook); Experience with scheduling tools (e.g. Google CalendarDoodle) and project management software (e.g. AsanaTrello).
- InterpersonalSkills: Positive and professional demeanor; Provenability to build relationships and fosterteamwork.
Competitive Salary withstandardBenefits
Package5K7K(AED)
Key SkillsFashionRetail,Advisory,DCS,Activex,Jboss,Architecture
Employment Type : Full Time
Experience: years
Vacancy: 1
Monthly Salary Salary: AED 5000 - 7000
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