Event Coordinator/exhibition

1 week ago


Dubai, Dubai, United Arab Emirates Index Conferences & Exhibitions Full time

_
Essential Functions_
Event Planning and Production:


  • Prepare plans and develop timetables with set deadlines in accordance with the project management process adopted by INDEX for the various event related activities
  • Handle operations (invoicing, coordination with internal team and external (exhibitors, contractors, venue etc.) in the event/exhibition industry.
  • Execute and coordinate all assigned areas of project management activity
  • Manage and implementation of show manuals and forms.
  • Overlook onsite operations and managing venue (Health & Safety)
  • Reviewing stand designs (3D and CAD)
  • Floorplan management
  • Coordinate the day to day activities of the event
  • Interact closely and effectively with other departments and teams including the Project Manager, ensuring being briefed fully and correctly in all aspects
  • Interact closely and clearly with other team members to monitor the progress of these activities, and their completion
  • Assist other departments and teams to ensure the timely completion of these activities
  • Maintain an ongoing progress report and produce periodic status reports of the event
  • Respond to requests from the client in an efficient and timely manner
  • Actively seek to increase the income generated by the event in conjunction with the Project Manager, closely monitoring and actively reducing expenses.

Event Administration:

  • Able to use own initiative in identifying, addressing and resolving day to day issues and challenges
  • Able to work appropriate hours to complete tasks and meet goals
  • Be the client advocate; ensure all issues and changes are met by the team
  • Research and develop event profile, identifying market leads and presenting these to the team and management.
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Qualifications and Experience_

  • University degree holder in Business or Management studies
  • Arabic speakers only.
  • Knowledge of logistics and technical matters.
  • Experience in similar role at organizers firm, venue, or stand contracting company.
  • Ability to work with a variety of individuals, including clients, colleagues and applicant
  • Ability to work effectively in a fastpaced office environment is essential.
  • Well organized with an eye and attention for details
  • Should have the ability to promptly respond to inquiries
  • Prior experience in coordination for medical conferences and exhibitions is preferred

Application Question(s):

  • What is your monthly salary expectation in AED?
  • Are you available to join immediately?
  • How many years of experience do you have in Sales ?

Education:

  • Bachelor's (preferred)

Experience:

Event Coorindator: 2 years (preferred)

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