Office Assistant
2 weeks ago
Objectives of this role
- Ensure optimal use of equipment, supplies, and inventories through preventive maintenance
- Maintain workflow by analyzing and refining standard operating procedures such as scheduling, communications, and office layout
- Coordinate internal and external resources for expediting workflows
- Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
- Achieve organizational goals while adhering to best practices
Responsibilities
- Keep the office clean, stocked, and organized, especially the kitchen, conference rooms, stockrooms, storage closets, and communal areas
- Order office supplies, stock supply stations, and ensure equipment is operable
- Maintain filing system, contacts database, employee lists, and inventories
- Provide ad hoc support to staff members and departments, including organization of onsite and offsite team events
Required skills and qualifications
- Proven success in office coordination
- Excellent written and verbal communication skills
- Strong timemanagement and multitasking abilities
- Ability to maintain confidentiality of company information
- High school diploma or equivalent
Preferred skills and qualifications
- Fluent in English
- Expert in computers
- Excellent knowledge in MS Office ( Word, Excel, Power point, Outlook)
- Experience in helping to develop internal processes and filing systems
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
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