Admin/document Controller

1 week ago


Dubai, Dubai, United Arab Emirates Creative Concepts Building Maintenance & Decoration Full time

Document Controller Duties and Responsibilities

  • General Admin works.
  • Basic understanding of construction projects and documentation system
  • Preparing standardized document / drawing numbering system with maintaining internal company standards and expectations
  • Responsible for project folder set up, folder maintenance process, formulating registers and the point of contact for document, drawing number allocation.
  • Liaising with and distribute project related information with the project team and potentially external parties.
  • Provide support to Manager during.
  • Prepare adhoc templates, reports on projects as required.
  • Process and control of all project document types on daytoday basis in an accurate and timely manner.
  • Maintain quality documentation like Documents, Drawings, RFIs, incoming and outgoing registers.
  • File documents in physical and digital records and ensure appropriate storage.
  • Adhere to the company's document lifecycle procedures, processes and as required by the Project Manager.
  • Communicates changes to document control procedures or other relevant information which have been updated or added to the project team in discussion with Project Manager / Design manager
  • Assists in implementing new and improving Document Management System and document management processes.
  • Train employees about the project documentation system on how to use and access the documents
  • Maintain confidentiality of sensitive documentation.
  • Assist QC department
  • Review, scan, and electronically file all MTR (Material Test Reports)

Admin / Document Controller Requirements and Qualifications

A bachelor's degree or higher in Computer Science, Business Administration or similar field is preferable.

  • Excellent communication skills and interpersonal skills.
  • Detail oriented as well as organized, and multitasker
  • Time management skills
  • Ability to follow company procedures
  • Can work independently without much guidance
  • Ability to engage and communicate effectively (written and verbal) with stakeholders at all levels
  • Strong MS Office Skillset (SharePoint, Outlook, Word, Excel, PowerPoint)
  • Document Control Management systems experience specially in ProjectWise, Aconex etc.
  • Minimum five (5) years' UAE work experience.
- experience in document management, archive management, or records management.

  • Experience of Government portals submission (DEWA, DM, DDA & DCD etc.)
  • Need to join immediately

Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (required)

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