Accounts Payable Supervisor

2 weeks ago


Dubai, Dubai, United Arab Emirates Accor Hotels Full time

The job posting is outdated and position may be filled

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RESPONSIBILITIES

• Verify that all invoices are supported by duly approved purchase orders when applicable, signed receiving documentation and/or the approval of authorized management personnel.

• Ensure invoices have relevant documents such as PO, Contract, FF&E/Capex Approval etc.

• Verify the invoices to check the unit of issue. Unit price, quantity, extension against the hotel purchase order and receiving advice.

• Code invoices to the appropriate general ledger account and submit to Chief Accountant for verification.

• Obtain approval for invoices from the appropriate department prior to processing the invoice on the accounts payable system.

• Ensure invoices without relevant supporting documents are approved by respective Department Heads or Division Heads

• Ensure invoices are correctly posted into system either manually or through the FMC upload file.

• Maintain alphabetical files by vendor containing complete invoices and back up attached for efficient access.

• Maintain approved up-to-date vendor/supplier database on the accounts payable system.

• Print & submit cheques with all supporting documents to the Director of Finance & General Manager for their signatures.

• Prepare manual cheques as they are required if directed by the Director of Finance or Assistant Financial Controller.

• Maintain a close working relationship with the purchasing, receiving and cost control staff.

• Reconcile main vendor statements monthly in order to ensure that the account is kept current.

• Check vendor statements as they are received and resolve all discrepancies directly with the vendor.

• Maintain alphabetical files by vendor containing complete invoices and back up attached to Payment for efficient access. All filing is to be kept current.

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