Accounts Payable Supervisor
1 week ago
To establish an efficient system for tracking Payable Accounts to manage Cash Flow effectively:
- Collect, date-stamp, and organize all documents supporting authorized purchases and services rendered (PRs, POs, Delivery Notes, signed Receiving Records, Contracts, etc.) for alignment with invoices.
- Process invoices daily by matching them with supporting documents, sorting, and recording them against the relevant accounts and departments.
- Review and validate all petty cash vouchers for accuracy and completeness, then record them in the accounting system for payment processing.
- Produce a creditors ageing report summary as needed by finance personnel to compile monthly reports.
- Identify and manage pending payments, present payment requests and disbursement schedules to the Finance Manager for review and approval before cheque preparation.
- Prepare cheque payments, obtain necessary approvals from the Director of Finance and General Manager, and handle urgent payment cheque processing.
- Generate month-end reports for Accounts Payable closure, including monthly accruals for unreceived goods and services and provisions for major contracted services.
- Collaborate in reconciling month-end inventory book balances with physical counts and manage balance sheet schedules, including advanced payments.
- Demonstrate supervisory skills and proficiency in executing assigned tasks to the established standards.
- Ensure accurate filing of all files and reports for future reference.
- Assist in conducting periodic inventory checks of operating equipment and maintain strong relationships with key suppliers to optimize costs.
- Support internal control procedure implementation to enhance operational efficiency and compliance with FOCUS Audit requirements.
Qualifications:
- Minimum 3 years of relevant experience in the luxury hotel sector.
- Detail-oriented with a focus on service excellence.
- Proficient in Microsoft Outlook, Microsoft Office, Opera, Sun System, or similar platforms.
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