Accounts Payable Supervisor

1 week ago


Dubai, Dubai, United Arab Emirates Accor Full time

To establish an efficient system for tracking Payable Accounts to manage Cash Flow effectively:

  • Collect, date-stamp, and organize all documents supporting authorized purchases and services rendered (PRs, POs, Delivery Notes, signed Receiving Records, Contracts, etc.) for alignment with invoices.
  • Process invoices daily by matching them with supporting documents, sorting, and recording them against the relevant accounts and departments.
  • Review and validate all petty cash vouchers for accuracy and completeness, then record them in the accounting system for payment processing.
  • Produce a creditors ageing report summary as needed by finance personnel to compile monthly reports.
  • Identify and manage pending payments, present payment requests and disbursement schedules to the Finance Manager for review and approval before cheque preparation.
  • Prepare cheque payments, obtain necessary approvals from the Director of Finance and General Manager, and handle urgent payment cheque processing.
  • Generate month-end reports for Accounts Payable closure, including monthly accruals for unreceived goods and services and provisions for major contracted services.
  • Collaborate in reconciling month-end inventory book balances with physical counts and manage balance sheet schedules, including advanced payments.
  • Demonstrate supervisory skills and proficiency in executing assigned tasks to the established standards.
  • Ensure accurate filing of all files and reports for future reference.
  • Assist in conducting periodic inventory checks of operating equipment and maintain strong relationships with key suppliers to optimize costs.
  • Support internal control procedure implementation to enhance operational efficiency and compliance with FOCUS Audit requirements.

Qualifications:
  • Minimum 3 years of relevant experience in the luxury hotel sector.
  • Detail-oriented with a focus on service excellence.
  • Proficient in Microsoft Outlook, Microsoft Office, Opera, Sun System, or similar platforms.


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