Accounts Receivable Officer

1 week ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Star Services LLC Full time

Working hours:

  • 9 hours/ day, 5 days a week (Monday to Friday) 9AM to 5PM

Organizational Entity:

  • Function: Accounts Receivable Officer
  • Department: Finance
  • Reports to: Accounts Receivable Manager / Finance Director

Overall Role Purpose:


The key objectives are to keep (i) the due amount as low as possible and (ii) all accounts as clean as possible.

The AR Officer is incentivized to reach these goals through a variable pay scheme.

Main Tasks and Responsibilities:

  • To collect client payments, from generating and sending of invoices to the receipt of a client's payment and the management of overdue payments and debt. This process also includes the handling of credit notes.
  • To be responsible for specific client receivables. Each Accounts Receivable Officer is linked to an Account Manager who looks after the same accounts from a commercial/growth perspective.
  • To motivate clients to pay invoices on time: Provide personal incentives through Meetings (big clients), Telephone calls and Email.
Provide financial incentives (e.g. Waive Late Payment Charges)

  • To follow up with the clients where payments are not received in time i.e. overdue position and discuss the same with respective internal committees or teams on a regular basis to resolve the overdue position.
  • To educate the clients for Definition of Defaults and the impact of the same it will have on Co.capital and profitability requirements.
  • To investigate and resolve all invoice related queries from clients (with help from the responsible person in the organization).
  • To match incoming payments to outstanding invoices and reconcile manual statement with Exact statement.
  • To analyse aging of invoices of each client to determine priorities.
  • To undertake the periodic invoicing activities of the company (Standard, Passon, Used car etc.)
  • To prepare manual invoice for clients wherever required,
  • To create cost centres for various clients in NOLS to reflect on SOA.
  • To update the LPO per object or per department in NOLS to reflect on SOA.
  • To create contract setup for each client and updating client DNA as per MA & Contract insert as per check list.
  • To prepare driver invoices for various clients from receipt of invoice from supplier till the approval in Metastorm etc.

Functional Skills:

To be a quick learner is more important than relevant experience. High energy level, proactive orientation and ability to get things done in time.

Proficient

Desired

Work Knowledge
Savvy computer user is an added advantage. The organization has unique accounting package and leasing system. Savvy-ness is more important than having worked with any system in particular. Excel skills are an advantage.

Advanced

Desired

Committed & Tenacious
High degree of commitment is required to be a successful AR Officer. Diligent follow up is key success factor for collections.

Proficient

Required

Accounts Management
Checking the statement of accounts and making sure everything is in place.

Proficient

Desired

Relationship Management
Building good relationships with the employees and the clients resulting in getting good long-term relationship

Advanced

Desired

MS Office Skills
Good knowledge with respect to job requirements to complete basic tasks.

Advanced

Required

Accuracy & Attention to detail
Only with high attention to detail can customer be persuaded to pay.

Proficient

Desired

Professionalism


Defined as "the conduct, aims, or qualities that characterize or mark a profession or a professional person"; and it defines a profession as "a calling requiring specialized knowledge and often long and intensive academic preparation.

"

Proficient

Desired

Multitasking
Works well under pressure and enjoys working to deadlines.

Advanced

Required

Communications Skills
Fluent in English and Arabic

Advanced

Desired

Interpersonal skills/ good communication skills
Ability to earn the trust and respect of the clients.

Advanced

Desired

Building Good Networks
Capable of quickly developing positive rapport with operating staff, the management team, the Board of Directors, external professionals and customers

Advanced

Desired

Legend for Levels:

Job Types:
Full-time, Contract

Contract length: 24 months

Ability to commute/relocate:

  • Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

Language:

  • Arabic (required)

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