Receptionist & Administrative Officer

1 week ago


Dubai, Dubai, United Arab Emirates Fortes Holdings Full time
As a Receptionist and Administrative Assistant, you will
be responsible for providing exceptional customer service to guests and
stakeholders alike while efficiently managing administrative tasks related to
air ticket bookings, visa arrangements, and general office duties. You will
serve as the first point of contact for guests, ensuring a positive experience
from the moment they arrive. Your organizational skills and attention to detail
will be crucial in managing various tasks simultaneously while maintaining a
professional demeanour.

Key Responsibilities:

Guest Relations:

  • Greet and welcome guests in a friendly and
professional manner.

  • Assist stakeholders/guests with inquiries.
  • Handle guest/stakeholder checkins, checkouts, and
parking efficiently, ensuring a seamless experience.

  • Address concerns or complaints promptly and
escalate issues as necessary to ensure stakeholder satisfaction.

  • Maintain a neat and organized reception area,
including the display of relevant brochures and promotional materials.

Air Ticket Bookings:

  • Assist stakeholders with booking air tickets,
providing options based on their preferences and budget.

  • Coordinate with stakeholders to secure
reservations, confirmations, and e-ticket issuance.

  • Keep updated on airline schedules, fares, and
travel regulations to provide accurate information and recommendations to
guests.

  • Process payments for ticket bookings, ensuring
accuracy and compliance with company policies.

Visa Arrangements:

- forms, filling them, and taking necessary approvals.

  • Liaise with embassies or visa processing
- submission and follow-up to expedite processing when required.

  • Communicate visa status updates to stakeholders
and assist with any additional requirements or inquiries.

Administrative Duties:

  • Calendar management for the board of Directors.
  • Answer phone calls, transfer calls, and take
messages as needed.

  • Manage incoming and outgoing mail and packages,
including distribution and tracking.

  • Schedule appointments and meetings, coordinate
conference room reservations, and prepare meeting materials as necessary.

  • Maintain office & housekeeping supplies
inventory, reorder supplies as needed, and ensure the office equipment is in
working order.

  • Ensure doing regular rounds in the office to
check if everything is in place in terms of infrastructure.

  • Ensure the cheque & agreement are signed off
from BOD's by the end of the day.

  • Liaise with vendors for maintenance of printers
and coffee machines

  • Assist with data entry, filing, and other
clerical tasks to support the smooth operation of the office.

  • Provide support in arranging celebrations in the
office.

Qualifications:

  • Graduate or equivalent; additional certification
office administration is a plus.

  • Proven experience as a receptionist,
administrative assistant, or similar role.

  • Excellent communication and interpersonal
skills, with a friendly and professional demeanor.

  • Strong organizational skills and attention to
detail, with the ability to multitask and prioritize tasks effectively.

  • Proficiency in computer skills, including MS
Office (Word, Excel, Outlook) and familiarity with online travel bookings.

  • Knowledge of travel procedures, airline
  • Ability to remain calm and composed under
pressure, with a positive attitude and problem-solving skills.
This role offers an exciting
opportunity to provide exceptional service and contribute to the smooth
operation of the office. If you have excellent
organizational skills, and enjoy working in a dynamic environment, we encourage

  • Dubai, Dubai, United Arab Emirates Pacific Link Consulting Full time

    Pacific Link Consulting is a multinational organization currently looking for an Office Administrator/Receptionist. You would be able to work in an organisation with a new presence in the UAE and an opportunity to grow with us.This role will support the team through a variety of administrative and communication tasks to ensure efficient day-to-day operation...


  • Dubai, Dubai, United Arab Emirates Stallion Full time

    We are seeking individuals for Office Administrator/Receptionist position who are hardworking, sincere, polite, and presentable with exceptional verbal and written communication skills. To provide general administrative services and/or secretarial support. Manage HR and company matters including and not limited to, preparing and maintaining team HR files,...


  • Dubai, Dubai, United Arab Emirates Cavendish Maxwell Full time

    Are you a friendly and organised professional with a passion for providing exceptional customer service? Do you thrive in a fast-paced environment and enjoy handling various administrative tasks? If so, we have an exciting opportunity for youAt Cavendish Maxwell, we are seeking a dedicated Receptionist and Office Administrator to join our team. In this role,...


  • Dubai, Dubai, United Arab Emirates VECTOR EDUCATION SUPPORT SERVICES CENTER L.L.C Full time

    Job Opportunity: Administrative cum Receptionist*Location: Vector Education Support Services Center, DIP# 1 , UAE*Experience Required:* Same field of Experience with Minimum 5 Years in UAEWe are seeking a dedicated and experienced "Administrative cum Receptionist" to join our dynamic team at our Education Training Center.If you have a passion for providing...


  • Dubai Healthcare City, Dubai, United Arab Emirates Bulb General Trading LLC Full time

    We are urgently looking for a Receptionist Cum Administrator for our Company:Following are the requirements:Minimum of 2 years of experience in UAE as Receptionist / AdminFluent in English and ArabicDirect contact to the CEO to the companySkilled in drafting letters, reports and familiar with MS Office SoftwareAnswering incoming phone calls and forwarding...


  • Dubai, Dubai, United Arab Emirates PayFuture Software Limited Full time

    About the jobThe Office Administrator oversees the operations of our Dubai office, taking care of customer visits and supporting the team with accurate and efficient administrative support. Having a positive and friendly personality, the Office Administrator brings up their own ideas and takes proactive ownership.The role is key to maintaining an enjoyable,...


  • Dubai, Dubai, United Arab Emirates VECTOR EDUCATION SUPPORT SERVICES CENTER L.L.C Full time

    Job Opportunity: Administrative cum Receptionist*Location: Vector Education Support Services Center, DIP# 1 , UAE*Experience Required:* Same field of Experience with Minimum 5 Years in UAEWe are seeking a dedicated and experienced "Administrative cum Receptionist" to join our dynamic team at our Education Training Center. If you have a passion for providing...

  • Office Receptionist

    1 week ago


    Dubai, Dubai, United Arab Emirates Grand Lotus Technologies FZCO Full time

    Job: Office ReceptionistUAE ExperienceGender: Female onlyLocation : Dubai airport free zone This position includes the responsibilities of both the Front Desk Receptionist and Secretary role for several duties. The role entails supporting the Administration teamResponsibilities: Answering telephone calls, inquiries and requests and handling them...


  • Dubai Healthcare City, Dubai, United Arab Emirates THE CODE DESIGN AND FIT-OUT Full time

    We are urgently looking for Receptionist / Administrator for our Company. Fluent in Arabic and English (Reading, Writing and Listening) Direct Contact to the CEO of the company Skilled in drafting letters, and familiar with One Word and MS Excel Greet and welcome guests as soon as they arrive at the office Answering incoming calls and forwarding them...


  • Dubai, Dubai, United Arab Emirates Back to Careers Full time

    About the jobThe Office Administrator oversees the operations of our Dubai office, taking care of customer visits and supporting the team with accurate and efficient administrative support. Having a positive and friendly personality, the Office Administrator brings up their own ideas and takes proactive ownership.The role is key to maintaining an enjoyable,...


  • Dubai, Dubai, United Arab Emirates Dubai Limited Full time

    Category:Customer ServiceCareer Level:Experienced (Non-Managerial)Experience:1 YearRequired Qualification:Reception / HR Admin ExperienceRequires Traveling:NoSalary:Salary Not disclosedSalary Type:Per MonthTotal Vacancies:1Skillsarabicreceptionistcompanydirectincomingcallsforwardingreceptionareafront...


  • Dubai, Dubai, United Arab Emirates Jobs for women in UAE Full time

    Receptionist Administrator at JESS Dubai AdministrationListed On: 20 January 2023Expires On: 3 February 2023 Dubai Jumeirah English Speaking School (JESS) is looking to hire a Receptionist Administrator for the Primary School Admin team.JESS is a well-established, high performing 'not for profit' school. We have the following full-time position available...


  • Dubai, Dubai, United Arab Emirates Al career consultancy Full time

    To oversee our front desk on a daily basis and carry out a number of administrative and clerical duties, we are seeking a front desk receptionist. We will be our company's first contact as a front desk receptionist. Providing administrative support to the entire organization is one of our front desk receptionist's responsibilities. You will extend a warm...


  • Dubai, Dubai, United Arab Emirates Pirelli Full time

    Job DescriptionFront office position. You will be the first point of contact for our company. Your duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. You will...

  • Office Administrator

    1 month ago


    Dubai, Dubai, United Arab Emirates Gulf Career Hunt Full time

    Hiring Office Administrator Arabic Speaker- (Business Centre experience is mandatory Job Location:Dubai Contract: 6 months renewableJob Summary: We are seeking a highly competent and friendly Receptionist or office manager who is fluent in Arabic to join our team. As the first point of contact for our organization, the office administrator plays a crucial...

  • Office Administrator

    4 weeks ago


    Dubai, Dubai, United Arab Emirates Gulf Career Hunt Full time

    Hiring Office Administrator Arabic Speaker- (Business Centre experience is mandatory Job Location:Dubai Contract: 6 months renewableJob Summary: We are seeking a highly competent and friendly Receptionist or office manager who is fluent in Arabic to join our team. As the first point of contact for our organization, the office administrator plays a crucial...

  • Office Receptionist

    1 week ago


    Dubai, Dubai, United Arab Emirates Durar Properties LLC Full time

    Key Responsibilities: Greet and welcome visitors, clients, and employees with a warm and friendly demeanor. Answer and direct incoming phone calls, taking accurate messages when necessary. Provide information to callers or visitors regarding the organization, its services, and personnel. Maintain a clean and organized reception area, ensuring a professional...


  • Dubai, Dubai, United Arab Emirates InThePink Gym LLC Full time

    Urgent looking for a Receptionist Administrator for our newly opened Fitness and Wellness Gym for lady community located in Dubai Hills.Pay: AED3, AED3,500.00 per monthExperience:- receptionist: 3 years (preferred)Language: Arabic (preferred)

  • Office Receptionist

    1 week ago


    Dubai, Dubai, United Arab Emirates Trinity Facilities Management Full time

    Job Title: Office ReceptionistTrinity Holiday Homes, Facilities Management and Real estate, is a leading property management and service-oriented company in DubaiJob Summary:We're seeking a friendly, organized, and professional Receptionist to join our team As the first point of contact for our clients and visitors, you will provide exceptional customer...


  • Dubai, Dubai, United Arab Emirates TGT Diagnostics Full time

    Greet and welcome visitors as soon as they arrive at the office and direct them to the appropriate person and office. Answer, screen, and forward incoming phone calls; receive, sort, and distribute daily mail/deliveries. Ensure the office premise is tidy and presentable, with all necessary stationery and office essentials. Responsible for the Compliance with...