Medical Administrative Secretary

2 weeks ago


Dubai, Dubai, United Arab Emirates Vienna Veterinary Clinic Full time

We are looking for a reliable, hardworking, self-motivated individual to serve as a support function to the Clinic Management Team, by providing excellent service to them, as well as to clients and visitors.


You need to have a strong work ethic, be highly motivated, efficient, and able to multi-task, have exceptional communication and computer skills, and confident in dealing with stressful situations.

We would like you to be friendly, helpful, resourceful, perceptive, and proactive. You need to be able to cope with a fast-paced work environment.


You will be joining a passionate and dedicated medical team that all work together to deliver the very highest standards of patient care and customer service.


Major goals:

  • To be efficient, polite and helpful to all associates and clients at all times.
  • To work to a high standard individually and in a team, to meet deadlines as set out by senior management.
  • To provide an efficient and seamless transactional service to all our suppliers and partners.
  • To promote a good image of the clinic through high personal appearance and in communication with clients, suppliers and partners.
  • To maintain a tidy well organized office and desk top.

Duties and responsibilities are, but not limited to:

  • Taking direction from line Manager(s) to provide a full range of practice administrative duties.
  • To carry out and be accountable for any delegated duties, specific tasks or responsibilities.
  • Have a flexible approach to an unpredictable workload, with a willingness to provide support.
  • Adhere to confidentiality at all times relating to all aspects of the job role.
  • Assist on reception during busy periods, holidays and sick cover if needed.
  • Assist in staff recruitment where necessary.
  • Maintaining a smooth onboarding process.
  • Maintaining accurate records for staff, suppliers and partners.
  • Data inputting.
  • Attend and take meeting minutes, type them up and ensure compliance.
Salary and benefits are based on experience and skills.


If you can demonstrate a passion for what you do, and the ability to prioritize and work to deadlines we would love to hear from you.


Salary:
From AED4,000.00 per month

Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (required)

Experience:

  • Admin/HR: 2 years (required)
Application Deadline: 25/08/2023
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