HR & Administrative Assistant
1 week ago
Key Responsibilities:
Human Resources:
Recruitment and Onboarding:
- Assist in the recruitment process, including job postings, resume screening, and scheduling interviews.
- Coordinate onboarding activities for new hires, including preparing orientation materials and conducting initial training sessions.
Employee Records Management:
- Maintain and update employee records and HR databases with accurate and timely information.
- Ensure confidentiality and security of employee information.
Payroll and Benefits Administration:
- Assist in payroll preparation by providing relevant data (e.g., absences, bonus, leaves).
- Help in the administration of employee benefits programs, including health insurance and retirement plans.
Employee Relations:
- Support HR in handling employee inquiries and resolving workrelated issues.
- Assist in organizing employee engagement activities and events.
Compliance:
- Ensure compliance with labor laws and internal policies.
- Assist in the preparation of HR reports and documentation for audits.
Administrative:
Office Management:
- Manage office supplies inventory and place orders when necessary.
- Ensure the office is wellmaintained and equipment is functioning properly.
Scheduling and Coordination:
- Coordinate and schedule meetings, appointments, and travel arrangements for staff.
- Prepare and distribute meeting agendas, minutes, and related documentation.
Communication:
- Greet visitors and direct them to the appropriate personnel.
Documentation and Filing:
- Manage both electronic and physical filing systems.
- Assist in the preparation and formatting of reports, presentations, and other documents.
Support Services:
- Provide administrative support to various departments as needed.
- Perform other related duties as assigned.
Qualifications:
- Education: Bachelor's degree in Human Resources, Business Administration, or related field preferred.
- Experience: 12 years of experience in an HR or administrative role.
Skills:
- Excellent organizational and time management skills.
- Strong verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to handle sensitive information with discretion.
- Customer service orientation and interpersonal skills.
Personal Attributes:
- Attention to Detail: Meticulous attention to detail to ensure accuracy in all tasks.
- Multitasking: Ability to manage multiple priorities and work under pressure.
- Team Player: Collaborative approach and willingness to support colleagues.
Working Conditions:
- Fulltime position with standard office hours.
To Apply:
Pay:
AED2, AED3,500.00 per month
Experience:
- administrative assistant: 1 year (required)
Application Deadline: 30/05/2024
Expected Start Date: 01/06/2024
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