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Executive Coordinator Wiith Hotel Experience

4 months ago

Dubai, Dubai, United Arab Emirates Oceanair Travels Full time

Job Description for an Executive Coordinator:

As an Executive Coordinator you will play a pivotal role in providing high-level administrative support to executives or senior management within an organization.

This position involves managing calendars, coordinating meetings and events, handling correspondence, and facilitating communication between the executive and various stakeholders.


Executive Coordinator Duties and Responsibilities:

  • Manage and prioritize executive calendars, scheduling appointments and meetings.
  • Organize and coordinate meetings, conferences, and events, including arranging venues, catering, and audiovisual equipment.
  • Prepare agendas, distribute materials, and take minutes during meetings as required.
  • Draft and edit correspondence, reports, presentations, and other documents on behalf of the executive.
  • Maintain confidential files, records, and databases, ensuring accuracy and accessibility of information.
  • Serve as a primary point of contact for internal and external stakeholders, including staff, clients, vendors, and partners.
  • Provide administrative support for special projects, initiatives, and strategic planning activities.
  • Coordinate project timelines, deliverables, and followup actions as directed by the executive.
  • Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.

Executive Coordinator Qualifications:

  • Bachelor's degree in Business Administration, Communications, or related field preferred.
  • Proven experience in an executive support role, preferably supporting Clevel executives or senior management.
  • Strong organizational and multitasking skills, with the ability to prioritize and manage competing demands.
  • Excellent communication and interpersonal abilities, with a high level of professionalism and diplomacy.
  • Fluent in English.
  • Excellent skills in MS Office.
  • Operate standard office equipment other than computers.
  • Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
  • Operate standard office equipment other than computers.
  • Flexibility to adapt to changing priorities and deadlines in a fastpaced environment.

Pay:
AED3, AED4,000.00 per month

Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

  • What is your visa status?
  • If we offered you a position, when would you be available to start?
  • What is your Nationality?
  • What is your age?

Language:

  • English (required)