Executive Secretary

2 weeks ago


Dubai, Dubai, United Arab Emirates Juma Al Majid Holding Group L.L.C. Full time
Job Description

We are seeking a highly skilled and experienced Executive Secretary to join our team at Juma Al Majid Holding Group L.L.C. The successful candidate will provide administrative support to our Chief and ensure the smooth operation of the department.

Key Responsibilities
  1. Communication and Correspondence: Draft and prepare memos, letters, and other documents to facilitate effective communication between departments and external parties.
  2. Calendar Management: Coordinate and facilitate the Chief's calendar to arrange appointments, meetings, and conferences as required.
  3. Information Gathering: Follow up with department heads to obtain required details and reports for the Chief in a timely manner.
  4. Liaison and Coordination: Act as a liaison between the Chief and his subordinates, transmitting directives, instructions, and assignments, and following up on the status of tasks to ensure completion within the allotted timeframe.
  5. Document Preparation: Format various documents, charts, spreadsheets, and graphs in final form to ensure uniformity in reports and data submitted by departments.
  6. Correspondence and Calls: Read and screen incoming correspondences and reports, forwarding documents to the Chief's desk for approval to ensure timely responses.
  7. Call Handling: Receive and screen incoming calls, directing priority calls to the Chief and taking messages if necessary.
  8. Record Management: Establish and maintain effective filing and data compilation systems to ensure efficient record management.
  9. Travel Arrangements: Schedule and coordinate travel arrangements for the Chief in compliance with his travel requirements.
  10. Administrative Support: Perform related work as assigned to assist the Chief in day-to-day duties.
Requirements
  • Education: Graduate from a recognized university.
  • Experience: 5 years of work experience, with at least 2 years at an executive secretarial level.
  • Skills: Proficient in MS Office, excellent communication skills, ability to multitask and prioritize work, and maintain confidentiality at all times.
  • Language: Good command of the English language.
Benefits
  • Free Recruitment
  • Paid Leave
  • Travel Ticket
  • Medical Insurance

Terms and conditions apply in accordance with UAE labor law and group policy.


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