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Document Controller

3 months ago

Dubai, Dubai, United Arab Emirates Noorka Full time

We are looking for a Document Controller with a minimum of 5 years of professional experience in management of document control processes, administrative support and experience in utilising Aconex / BIM 360 preferably in the engineering consultancy sector.

This role offers an excellent opportunity for a motivated professional seeking a dynamic role within a growing and ambitious company with a unique service offering.


This fast-paced role offers an excellent opportunity to work on document control for high-profile multidisciplinary projects across the Middle East whilst ensuring an exemplary level of quality, organisation, coordination, and communication skills are maintained throughout.

If you are passionate, committed to excellence, self-driven and great with time and task management skills, you could be a part of our team.


Key Accountabilities and Activities:

  • Registering all incoming and outgoing correspondences, MoMs, Drawings & technical submittals. This may be via an online portal (ACONEX / BIM 360 etc)
  • Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager
  • Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, reports, Submittals and other forms of pertinent documents from the client and subcontractors
  • Implement and maintain a coordinated and consistent filing system; ensure that all filing is uptodate and in accordance with QSE procedures
  • Maintain Project Documentation as per ISO standards
  • Working closely with clients and divisional leaders to ensure an exemplary level of quality
  • Successful closeout and handover of documentation as required by line manager
  • Working with our multidiscipline team to ensure coordinated outputs
  • Strong communication skills
  • Committed to technical excellence
  • Good relationship builders (internal and external)
  • Collaborative personality

Essential Skills:

  • Degree in Business Administration or related field
  • Solid understanding of bid writing, design and coordination multidisciplined engineering projects
  • Previous experience working for an engineering consultant or architectural design firm
  • Experience in utilising Microsoft Office, Aconex, BIM360 or similar Electronic Document Management Systems
  • Experience in the setup of document control filing system