Business Support Associate

2 weeks ago

United Arab Emirates World Food Programme Full time


:

ABOUT WFP:

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world
achieve Zero Hunger in our lifetimes.

Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.


WHY WORK AT WFP?

SAVING & CHANGING LIVES

  • Make a difference the world will notice._
We are driven by our mission to fight world hunger and feed people's dreams of a brighter future.

GLOBAL COMMUNITY:

  • Build bridges that unite people across the world._

Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives.

How we deliver our mission in deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels.


UNLIMITED POSSIBILITIES:

  • Unlock possibilities you never thought you'd find._
WFP goes anywhere it is needed and does whatever it takes to get the job done.

LIFE-CHANGING EXPERIENCE:

  • Reach beyond yourself and discover your true potential._
WFP offers the kind of life-changing experiences you're unlikely find in many other organizations.

Join us to make a difference

Watch this video to know more about us

ORGANIZATIONAL CONTEXT:

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetime.

Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.


To support this mission, WFP Fleet Centre (FC) in Dubai is mandated to centrally set the global standards for and manage the light and Armoured vehicle leasing operations to enable effective, safe and efficient fleets in all WFP offices.

The vehicle leasing & insurance service is complemented by world-class expertise and technical assistance in fleet management, fleet systems support, disposal, and driver and fleet management training.

In addition, having one of the largest humanitarian light vehicle fleets, WFP is also spearheading collaboration efforts within the wider UN System to facilitate UN agency access to more effective and safer vehicles and to realize efficiency gains.


JOB PURPOSE:

JOB TITLE:

Business Support Associate (Fleet Systems VTS)

TYPE OF CONTRACT:

Service Contract (SC)

JOB LEVEL:

SC 6

UNIT/DIVISION:

MSDF

DUTY STATION (City, Country):

Dubai, UAE

DURATION:
12 Months with a possibility of extension

SALARY:

Salary starts from AED 18,596.09 per month plus medical insurance.

Under the direct supervision of Fleet Systems and Fleet Optimization Officer, and the incumbent will have the following responsibilities:

KEY ACCOUNTABILITIES (not all-inclusive):

  • Setup VTS Accounts ensuring the COs have appropriate and smooth system-access to use VTS platform effectively for LVs and AVs tracking.
  • Ensure the airtime subscription of COs VTS device are timely activated and deactivated based on the CO request as well as by continuously monitoring the transmission status of the devices
  • Develop and maintain a tracking tool to record of all assistance/ support provided to Country offices are recorded to identify areas of improvement and facilitate the usage of VTS in the field.
  • Develop VTS training material/ user-guide and provide VTS hardware/ software trainings to WFP and other UN-agencies (if required) as needed.
  • Develop and produce periodic VTS reports to evaluate and optimize Fleet Utilization and performance.
  • Assist in testing and piloting any additional VTS technology feature(s) offered by suppliers and provide assessment report and technical feedback to Head of Unit.
  • Maintain contact with vehicle tracking system vendors to ensure the latest VTS technology & features are available to all stakeholders.
  • Manage the contracts with current VTS providers, ensuring timely receipt of devices, recording the supplier's performance and prepare timely PRs/GRN and MPOs related to payment to the supplier
  • Follow up with COs on the recovery of airtime invoicing and contribute to develop automatic or digital tools for airtime invoicing
  • Review and conduct validation for VTS installation in vehicles when it is created or updated by the workshop team
  • Verify accuracy of all invoices submitted to WFP by supplier
  • Assess and monitor regularly stock level and its expenditure and prepare monthly report
  • Update, maintain and compile of VTS devices statistics in database and ensure timely update of data in FMS and periodic reconciliation of the two VTS platform and the FMS.
  • Perform any other duties as requ

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