Administrative Assistant

2 weeks ago


Abu Dhabi, United Arab Emirates Ali & Sons Full time

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

Key Responsibilities:

  • Ensure that standards of quality and quantity of work are met, supporting the achievement of company strategic goals and objectives.
  • Responsible for the safekeeping, releasing, and monitoring of passports for all A&S employees.
  • Schedule blood and medical tests for new and renewing employees.
  • Arrange Emirates ID applications and coordinate employee attendance at Tawjeeh for Labour Seminars when required.
  • Prepare invoices for cash payments, blood tests, e-Dirham, and credit card transactions.
  • Generate visa and labour renewal lists from SAP and prepare necessary documents.
  • Monitor and verify PRO-related document information encoded in SAP.
  • Track and update the mission visa database and maintain records for employees under the 30-day cancellation grace period.
  • Maintain comprehensive employee files, including passport, visa, Emirates ID, labour card, and contract records.
  • Ensure accurate information updates in SAP for various employee documents.
  • Record visa expenses in SAP for new employees.
  • Perform additional duties as assigned by the Senior PRO, HR Manager, and Admin & HR Director.

Requirements:

  • Education: High school diploma or bachelor's degree preferred.
  • Experience: 3-5 years in an administrative or HR support role.
  • Skills & Abilities: Strong organizational skills with attention to detail. Proficiency in MS Office and SAP systems. Excellent communication and multitasking abilities. Familiarity with UAE visa processes and labour regulations is a plus.

Company Industry: Oil & Gas

Department / Functional Area: Administration

Keywords: Administrative Assistant

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