Administrative Assistant
2 weeks ago
Bachelor of Business Administration (Management)
Nationality: Any Nationality
Vacancy: 1 Vacancy
Job Description
Key Responsibilities:
- Ensure that standards of quality and quantity of work are met, supporting the achievement of company strategic goals and objectives.
- Responsible for the safekeeping, releasing, and monitoring of passports for all A&S employees.
- Schedule blood and medical tests for new and renewing employees.
- Arrange Emirates ID applications and coordinate employee attendance at Tawjeeh for Labour Seminars when required.
- Prepare invoices for cash payments, blood tests, e-Dirham, and credit card transactions.
- Generate visa and labour renewal lists from SAP and prepare necessary documents.
- Monitor and verify PRO-related document information encoded in SAP.
- Track and update the mission visa database and maintain records for employees under the 30-day cancellation grace period.
- Maintain comprehensive employee files, including passport, visa, Emirates ID, labour card, and contract records.
- Ensure accurate information updates in SAP for various employee documents.
- Record visa expenses in SAP for new employees.
- Perform additional duties as assigned by the Senior PRO, HR Manager, and Admin & HR Director.
Requirements:
- Education: High school diploma or bachelor's degree preferred.
- Experience: 3-5 years in an administrative or HR support role.
- Skills & Abilities: Strong organizational skills with attention to detail. Proficiency in MS Office and SAP systems. Excellent communication and multitasking abilities. Familiarity with UAE visa processes and labour regulations is a plus.
Company Industry: Oil & Gas
Department / Functional Area: Administration
Keywords: Administrative Assistant
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