Event Operations Manager

2 weeks ago


Dubai, Dubai, United Arab Emirates VAP Group Full time

Direct message the job poster from VAP Group

Global Talent Acquisition Manager @ VAP Group | MBA in HR/Finance | Fintech, E-commerce, Web3/AI, Technology, BPO and Home Interiors.

About VAP Group

VAP Group: Shaping Tomorrow, Today.

We are at the forefront of the Web3 and AI revolution offering consulting services to our global clients in these spaces. We have been transforming traditional digital landscapes with blockchain technology & artificial intelligence; enabling our clients with our one-stop services & solutions globally.

Our deep industry knowledge, combined with a rock-solid global team, allows us to deliver services that not only meet today's demands but also anticipate the opportunities of tomorrow.

At VAP Group, the future isn't something we wait for—it's something we create.

About the Role:

We are seeking a dynamic and detail-oriented Event Specialist to join our team. The ideal candidate will be responsible for planning, coordinating, and executing events that align with our brand and business objectives. You will work closely with vendors, stakeholders, and internal teams to ensure seamless event execution, from concept to completion.

What you will deliver:

Event Planning and Logistics:
  • Collaborate with the event marketing and production teams to understand event objectives, requirements, and desired outcomes.
  • Develop comprehensive event operational plans, including timelines, staffing, vendor coordination, equipment setup, and facility management.
  • Source and manage vendors, negotiate contracts, and ensure timely delivery of services and materials.
On-Site Management:
  • Oversee all aspects of event execution on-site, ensuring that event spaces are set up according to plan and that all technical and logistical elements are functioning smoothly.
  • Manage event staff and volunteers, providing clear instructions, training, and support throughout the event.
  • Address any operational issues or emergencies that may arise during events in a calm and effective manner.
Stakeholder Communication:
  • Serve as the main point of contact for event vendors, partners, and internal teams, fostering strong communication and collaboration.
  • Coordinate with marketing and content teams to ensure proper signage, branding, and collateral are in place.
Budget Management:
  • Develop and manage event budgets, tracking expenses, and ensuring adherence to financial guidelines.
  • Provide regular budget updates to leadership and make recommendations for cost optimization.
Quality Assurance:
  • Implement quality control measures to ensure all event components meet established standards and deliver a consistent, positive experience.
  • Gather feedback from attendees, sponsors, and partners to identify areas for improvement and implement corrective actions.
Post-Event Evaluation:
  • Lead post-event debriefs to assess event successes and areas for improvement.
  • Analyze event data, attendee feedback, and operational performance metrics to generate comprehensive post-event reports.

Must Haves for the Role:

  • Bachelor's degree in Event Management, Hospitality, Business, or a related field. Relevant certifications are a plus.
  • Proven experience (5+ years) in event operations, production, or related roles.
  • Strong project management skills with a track record of successfully managing complex events.
  • Excellent organizational skills and attention to detail.
  • Exceptional problem-solving abilities and the capacity to manage unexpected challenges.
  • Effective interpersonal and communication skills to collaborate with diverse teams and stakeholders.
  • Proficiency in event management software and tools.
  • Ability to remain composed under pressure and make quick decisions in fast-paced environments.
  • Flexibility to work irregular hours, including weekends and evenings, during event periods.
  • Understanding of health and safety regulations and risk management in event planning.
  • Leadership qualities and the ability to motivate and lead event teams.
Seniority level

Not Applicable

Employment type

Full-time

Job function

Public Relations, Project Management, and Strategy/Planning

Industries

Technology, Information and Media, IT Services and IT Consulting, and Events Services

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